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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

Human Resources Newsletter

April 30, 2010

Topics included in this issue:

HR Staff Changes

We are sad to report that Connie Jordan, from Payroll and Employee Data, is leaving K-State and today is her last day. Effective immediately, Becky Beckley, Compensation and Classification, is transferring to the Payroll and Employee Data unit and will assume most of Connie's duties as we continue to restructure HR staff roles. Connie will be missed, but we wish her the best and to Becky for taking on new duties! Other changes are impending and will be announced in the coming weeks.

HR Implements ImageNow Workflow

HR staff members are excited to begin a new efficiency initiative. Beginning last week, all personnel transactions are now imaged shortly after their arrival in HR and then staff are reviewing and entering these transactions in HRIS from the imaged documents. This will improve our efficiency after staff become accustomed to the new methodology; we will appreciate your patience as we adapt to the change. There should no longer be any "temporarily lost" transactions and many people will be able to view the pending transactions and answer questions without having to locate the documents on someone's desk. We have now begun to associate the department ID to the documents so eventually we hope to be able to make some personnel file documents available to view by the departments who initiated the transaction.

Updated Background Check Request Form (PER-59)

The Background Check Request Form has been updated effective April 30, 2010 to help ensure the form is returned to the hiring department. There is now a check box or place for initials that states the applicant "will send a copy of this page only to the KSU hiring department." Many forms are sent directly to the Background Check Manager without the hiring department information completed instead of being returned to the hiring department. Please remember that the original form must, by law, be retained by the applicant along with the attached documents.

For quick answers to your questions, please refer to the Background Check webpage, including the Frequently Asked Questions webpage located near the bottom of the page. You may also contact Kris Mauck at (785) 532-6277 or by email at kmauck@k-state.edu.

Summer Processing Information

Information regarding summer processes and procedures has been updated on the Division of Human Resources web page. Within these pages, you will find information on the following topics:

All unclassified 9-month benefit eligible employees will be automatically placed on involuntary leave of absence effective May 16, 2010 and returned from leave on August 8, 2010 in HRIS. Employees appointed to summer school appointments will be placed on Record 10 and employees on summer appointments will be placed on Record 11. A temporary position number should be used for appointments on Record 10 or greater. A different position number should be used during the summer than the position the employee is on during the academic year. For further information regarding summer processes and procedures, please refer to the HR web page. If you have questions regarding these procedures, contact your HR liaison at (785) 532-6277.

Statement of Substantial Interests Due Today

The Statement of Substantial Interests notices were previously sent to employees via mail to their home address. Please remind applicable employees that the form was to have been completed and returned to the Governmental Ethics Commission by April 30th.

Employees may file the SSI electronically at the Secretary of State's web side: http://www.kssos.org/elections/ssi_online.asp

The paper form is also available with guide and instructions from the Governmental Ethics web site: http://www.kansas.gov/ethics/State_Level_Conflict_of_Interest/Blank_Forms/index.html Personnel specialists may print the form from these sites or contact Human Resources for a copy of the form.

Please contact Kristi Fronce (fronce@ksu.edu) at (785)532-6277 with questions.

Quote

" The rung of a ladder was never meant to rest upon, but only to hold a man's foot long enough to enable him to put the other somewhat higher. " Thomas Henry Huxley, biologist and writer (1825-1995)