Topics included in this issue:
The following fields have been removed or updated on the Division of Human Resources Appointment Form (PER-38), Hourly Student Appointment Form (PER-40), and the Graduate Student Appointment Form (PER-41):
Thank you for your patience as we have implemented these changes. Please contact your HR liaison with questions on the forms at (785)532-6277.
When submitting personnel transactions to Human Resources for processing, missing or incomplete documents will delay processing and sometimes delay paychecks. For more detailed information refer to the January 7, 2011 memorandum: Important Personnel Transaction Processing Reminders. If you have questions please do not hesitate to contact our office at (785) 532-6277.
Because this is the third pay check of the month, unclassified employees will not accrue vacation leave for pay period ending 4/16/2011.
Premiums for group health insurance, KPERS Optional Group Life Insurance, TEA life insurance and contributions to the KanElect flexible spending accounts are not deducted from the third paycheck. Also, no GHI double deductions for 9-month employees are taken from the third paycheck.
Please note that unclassified employees who will have already earned 22 days (176 hours) will not accrue vacation leave for pay periods ending 5/28/2011 and 6/11/2011. These are the last two pay periods in the fiscal year and unclassified employees are only allowed to earn 22 days (176 hours) in a fiscal year. Only those unclassified employees who have not earned 22 days (176 hours) in the fiscal year will accrue vacation leave these two pay periods - these would be those employees on part-time appointments or who were appointed mid-year.
Please remind unclassified employees of these pay periods when they will not be accumulating vacation leave. Contact your HR liaison with questions at (785)532-6277.
Leave Records for Fiscal Year 2012 are now available for those who want to track their leave accruals. They may be found on our Forms Page in various formats at: http://www.k-state.edu/hr/forms/
Calendar year 2006 and 2007 time and leave records and leave accrual data have been archived to CD and removed from HRIS.
Calendar year 2008 and 2009 time and leave records and leave accrual data have been moved to the history pages in HRIS. To access time and leave records, go to Time and Leave > Review > Employee Work History. To access leave accrual history, go to Time & Leave > Leave Accruals — Work History.
State of Kansas policy now requires that all state employees receive annual training in IT security each fiscal year ( http://da.ks.gov/kito/itec/Policies/ITECITPolicy7400.htm). The need for the training is evident, given the fact that 445 K-Staters gave their eID passwords away to criminals in 2010 in response to phishing scam e-mails. The Office of Information Security and Compliance anticipates a much lower number of compromised eIDs in 2011 because of this training! Online or face-to-face sessions are available and attendance will be recorded in HRIS to indicate that you have met the state requirement.
Personnel Specialists may run the report "EE's Who Need Course" to determine those in departments who still need to complete the course. The path in HRIS is: Enterprise Learning, Reports, EE's Who Need Course. When running the report, use the start dates of 10/12/2010 through the current date. The training records of employees who take the course online are updated immediately. The training records for those who take the course face-to-face are updated within a week.
Report Instructions: http://www.k-state.edu/hr/hris/EmployeesWhoNeedCourseRpt.pdf
" A person's true wealth is the good he or she does in the world. " Mohammed