Direct Deposit
New HRIS Funding Reports
Tracking Work Permit
Expiration Dates on Foreign Nationals
Campus Work
Permits for Summer Semester
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Direct Deposit
May has been designated as
Direct Deposit month. As such, we ask
that you encourage employees in your department who do not currently
participate in direct deposit to reconsider.
Advantages of Direct Deposit:
1)
You do not have
to make a trip to the bank and wait in line to deposit your pay check.
2)
Pay is deposited
to your bank account and immediately available for use on pay day. This is particularly advantageous when you
are away from home on pay day.
3)
The potential for
your pay check to be delayed or lost in the mail is eliminated.
4)
You have the
flexibility to deposit pay in multiple bank accounts at the same or different
financial institutions, i.e. checking and savings accounts.
5)
A pay advice is
mailed to your home detailing gross pay, deductions, net pay, bank account
information and leave balances. The pay
advice is mailed two days before pay day.
6)
In the very near
future, employees will be able to view paycheck information on-line. For those employees participating in direct
deposit, none of their paycheck information will be sent via mail thereby
eliminating mail identity theft.
Additional information on payroll direct deposit and the “Direct Deposit of Employee Pay” form are located at http://www.ksu.edu/hr/faq.html. Attach a deposit slip or voided blank check and send the completed for to the Division of Human Resources, 103 Edwards Hall. If you have further questions, please contact Anna Carroll at (785) 532-1898.
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New HRIS Funding Reports
“Pyrl Funding: How EE (Employee) Was Funded”
This report provides funding information for one employee
paid from designated FRS account(s) for a specified period of time.
Both reports offer two options. The pay period end dates designated in the
report parameters page will determine which report option you select in the
Process Scheduler Request page.
These funding report instructions may be found at https://www.ksu.edu/hr/hris/hris-reports.html. Questions should be addressed to Alma Deutsch at (785) 532-1448 or Lucy Simms at (785) 532-6255.
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Tracking Work Permit
Expiration Dates on Foreign Nationals
A Foreign national’s ability
to be employed or compensated for services in the United States depends on his
or her nonimmigrant status and on the regulations that govern his or her
visa. Many visa categories, i.e. F1, J1,
J2, H1B, O1 and TN allow a person to be employed or compensated by a U.S.
employer. In almost every case, however,
employment and compensation are restricted to a specific, sponsoring employer
or organization for a fixed period of time and for a specific activity. At Kansas State University an “On Campus Work
permit” indicating how long a foreign national can be employed is issued by the
International Student Center for all employees.
The Division of Human Resources (HR) tracks the work permit expiration
date and notifies the International Student Center as well as departments when
the time limits will be met. If a new
work authorization is not received by the work permit expiration date the
employee must be removed from the payroll and not allowed to work until such
time his or her work authorization has been updated.
To ensure that the university is in compliance with the Bureau of Citizenship and Immigration Services (formerly INS) regulations, as well as keeping employees notified in a timely manner regarding visa/work permit expiration dates, a new online report, “Active Employees With A Visa Expiration” has been developed in HRIS. Department staff may run this report on active employees who have a Visa/Work Permit Expiration Date specified in HRIS. This report may be printed at any time and for any range of dates and is an excellent tool for tracking employees whose work permits will expire. Report instructions are found at http://www.ksu.edu/hr/hris/Active_Employee_With_Visa_Expiration_rpt.pdf. Questions regarding this report may be addressed to Frieda Beat, (785) 532-1884 or email frieda@ksu.edu.
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Campus Work
Permits for Summer Semester
Non-resident hourly student
employees must have a 2003 summer On Campus Work permit to work beyond the
spring semester. This includes current
student employees as well as rehires and new hires. The International Student Center will begin
issuing hourly student summer work permits on May 19, 2003.
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"We are more than what we
do...much more than what we accomplish...far more than what we possess." -- William Arthur Ward
********** Kansas State University Division of Human Resources 103 Edwards Hall Manhattan, KS 66506-4801 Phone (785) 532-6277 Fax (785) 532-6095 Visit us on the web at http://www.ksu.edu/hr/