Division of Human Resources-Newsletter
Topics included in the April 22, 2004 issue:

* Classified Employee Vacation Leave Overage for FY 2004
* Unclassified Employee Vacation Leave Earnings
* GTA-GRA Employer Premium - Summer 2004 Reminder

Classified Employee Vacation Leave Overage for FY 2004
Classified employees have until June 5, 2004, to use any vacation leave hours over their maximum allowed accumulation. For the pay period May 23, 2004 to June 5, 2004, any vacation leave hours used will be subtracted from the vacation leave balance before the leave balance is reduced to the maximum allowed accumulation. The amount accrued for the pay period ending June 5, 2004, will then be added to the vacation leave balance. This means the employee does not lose the vacation leave hours accrued for that pay period. Vacation leave overages are listed on the employee Statement of Earnings as "AO."

Currently Kansas Administrative Regulation 1-9-4 states that if an employee has vacation leave overage on June 5, 2004, up to 20 hours of any excess accrued vacation leave will automatically convert to sick leave. However, there is a proposed revision to this regulation that would provide up to 40 hours of any accrued vacation leave that exceeds the maximum allowed accumulation to be converted to sick leave. After this conversion, all remaining vacation leave over the maximum allowed accumulation of hours will be forfeited. Please note that this is a proposed change to the vacation leave regulation. A public hearing for this change will be conducted on May 11, 2004. It is anticipated, but not guaranteed, that this regulation change will be in effect before the end of the current fiscal year.

Please advise your employees of both these provisions.

Questions regarding vacation leave overages and maximum accumulations should be addressed to your HR Payroll and Employee Data Liaison at (785) 532-6277.

Unclassified Employee Vacation Leave Earnings
This is a reminder that unclassified employees, appointed to twelve-month positions, may earn vacation leave to a maximum of 22 days (176 hours) per fiscal year. Vacation leave is earned for the first and second biweekly pay periods each month during the first eleven months of the fiscal year. No vacation leave is earned on the third pay date in any month. Employees appointed after the beginning of the fiscal year will earn vacation leave during the twelfth month (June) as long as it does not exceed the 22 day maximum.

Also, the maximum number of accrued vacation leave days is limited to 38 days (304 hours). At the time this threshold is achieved, vacation leave hours will not be earned until the 38 day balance is reduced.

Questions should be addressed to Benefits Administration - Division of Human Resources at (785) 532-6277.

GTA-GRA Employer Premium - Summer 2004 Reminder
A reminder that the employer premium rate for the GTA/GRA health insurance plan for the Summer 2004 semester is $67.00.

Questions should be addressed to the Division of Human Resources, Benefits Administration at (785) 532-6277.

"Challenges are what make life interesting; overcoming them is what makes life meaningful." - Joshua J. Marine

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
April 23, 2004