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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

April 17, 2009

Topics included in this issue:

Employee Self Service — Additional Functionality

K-State employees may now update their home address, phone numbers, emergency contacts, marital status and ethnic group in HRIS Employee Self Service.

This new functionality empowers K-State employees to have direct ownership of their personal data in HRIS and less reliance on HR and department staff. After an employee updates his or her personal information, the change will become effective immediately or on the date specified and will automatically flow to other pages in HRIS. Also, an e-mail will be sent to the employee and to the department personnel specialist after updating an address to confirm the change.

To ensure address changes will be reflected on the next pay check, information needs to be updated on the pay day (Friday) prior to the next pay check. Ex: Make changes by Friday, April 17, for the pay check to be received on May 1; make changes by Friday, May 1, for the pay check to be received on May 15; make changes by Friday, May 15, for the pay check to be received on May 29.

Note: Home Address is used to mail the employee's paycheck/pay advice and W-2 information.

Path: Employee Self Service > Personal Data > Personal Information Summary

Personal Information Summary Instructions:

Department personnel specialists will continue to have access to update addresses, phone numbers and emergency contacts when necessary. And, foreign and out-of-state addresses will continue to be updated by HR.

Questions may be directed to the Division of Human Resources at or (785) 532-6277.

Deleting Browser Cache Files

How long has it been since you cleared browser cache files? If the Human Resource Information System (HRIS) is slow to respond or an unusual event occurs, the browser cache files may need to be deleted. To delete cache files, follow these steps:


HRIS Schedules

The HRIS Schedules for June and July are available at:

Information on Summer Processing

Information regarding summer processes and procedures has been updated on the Division of Human Resources web page. Within these pages, you will find information on the following topics:

  • Effective dates and submission due dates
  • Transaction processing for hourly students, graduate students and unclassified 9-month employees
  • Summer leave without pay policy for 9-month faculty
  • Summer school and/or summer appointments
  • Funding updates for fiscal year 2009 and 2010
  • On-line presentations for hourly students, graduate students and unclassified employee summer transactions
  • Unclassified summer pay calculation/calculator

All unclassified 9-month benefit eligible employees will be automatically placed on involuntary leave of absence effective May 17, 2009 and returned from leave on August 9, 2009 in HRIS. Employees appointed to summer school appointments will be placed on Record 10 and employees on summer appointments will be placed on Record 11. A temporary position number should be used for appointments on Record 10 or greater. A different position number should be used during the summer than the position the employee is on during the academic year.

For further information regarding summer processes and procedures, please refer to the HR web page. If you have questions regarding these procedures, contact your HR liaison at (785) 532-6277.

Statement of Substantial Interests Notices

The Statement of Substantial Interests notices were sent to employees in the mail last week. Please remind applicable employees that the form must be completed and returned to the Governmental Ethics Commission by April 30th.

Employees may file the SSI electronically at the Secretary of State's web side:

The paper form is also available with guide and instructions from the Governmental Ethics web site: Personnel specialists may print the form from these sites or contact Human Resources for a copy of the form.

Please contact Connie Jordan ( or Kristi Fronce ( at (785)532-6277 with questions.


" People seem not to see that their opinion of the world is also a confession of their character. " Ralph Waldo Emerson (1803 - 1882)