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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

April 12, 2013

Topics included in this issue:

IMPORTANT REMINDER: Fill out the Employee Name on Page 2 of the Form I-9

As you are already aware, there was a new Employment Eligibility Verification (Form I-9) released in March. On the second page of the form (under Section 2), there is a space where the employee name must be completed. We're finding that on most of the forms we're receiving, that space has been left blank. Please be sure to include the employee name on the second page of the form in the space provided.

Please contact your HR liaison with questions.

Arrival/ Departure Form I-94 Process to be Automated

Customs and Border Protection (CBP) has announced that it will automate the I-94 arrival/departure record. This new process is expected to begin the end of April/beginning of May. Once the automated I-94 is implemented, an electronic I-94 record will be created when a student/scholar arrives at the port of entry in the U.S. The student/scholar will receive an admission stamp in his/her passport, which will reflect the class of admission (such as F-1, J-1, H-1B), the date of admission and the admit-to date or D/S. A paper I-94 will no longer be issued.

A handout will be distributed at the ports of entry to notify students/scholars about the change and provide information about the I-94 website. Students and Scholars will be directed to this website to print out a hard copy of the I-94. You will need the hard copy of the I-94 in order to complete the I-9.

For more information on the process, go to

Foreign National Workshop—Reminder

A Foreign National Workshop is being conducted jointly by the International Student and Scholar Services and the Division of Human Resources. If you are new to processing appointments for foreign national employees, would like a refresher course, have questions, want to hear what others are doing, or network with others who are involved with foreign national employment, please attend. The workshop will be held Tuesday, April 16, 2013 from 9:00 a.m. to 11:00 a.m. at Edwards Hall Commons.

Topics of Discussion

  • Types of Employment based on Immigration Status
  • Employment Limitations
  • Work Permit Requirements
  • Obtaining Social Security Numbers
  • Completing Form I-9 (New Revised Form)
  • Determining Tax Status
  • Tax Treaties
  • Q&A

Presenters: Maria Beebe - International Student and Scholar Services

Frieda Beat - Division of Human Resources

Registration may be done by one of the following methods:

  • HRIS Employee Self Service. Path: Employee Self Service>Learning and Development>KSU Training Enrollment or
  • E-mail Please include your name, department, employee ID number (required), course title as well as course number (WHR082) and indicate session (0006).

If you have questions please contact Frieda Beat

Student Enrollment for Summer

To be employed as an hourly student for the summer, a student must meet one of the following requirements:

  • Enrolled in no fewer than 6 hours in the Spring 2013 semester;
  • Pre-enrolled in the Fall 2013 in no fewer than 6 hours;
  • Enrolled in the Summer 2013 for any number of hours;
  • Admitted to study in the Fall 2013 semester.

Students with an F1 or J1 visa may only be employed during the summer if they have been enrolled in no fewer than six hours in the previous spring semester or are enrolled in any number of hours in the summer.

To be employed as a graduate student during the summer, a student must meet one of the following requirements:

  • Be enrolled in 3 hours during Summer 2013;
  • Enrolled in at least 6 hours during the Spring 2013 semester.

The first pay period of summer begins 5/12/2013. The first pay period of the fall semester begins 8/18/2013. As we previously announced, there will be seven summer pay periods in 2013.

Please contact your HR liaison with questions.


" Success is more permanent when you achieve it without destroying your principles. " Walter Cronkite