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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

April 4, 2008

Topics included in this issue:

K-State Spouse/Dependent Grant

The Office of Student Financial Assistance has announced that the Grant for Spouses and Dependents of full-time K-State employees will continue for the 2008-2009 academic year.

Employees whose spouse, son or daughter participated in this program during the 2008-2009 academic year will need to re-apply for the 2008-2009 academic year. Information about this grant and the application form may be found at: or by calling the Student Financial Assistance office at (785) 532-6420.

Classified Employee Vacation Leave Overage for FY 2008

Classified employees have until June 14, 2008, to use any vacation leave hours over their maximum allowed accumulation. For the pay period June 1, 2008 to June 14, 2008, any vacation leave hours used will be subtracted from the vacation leave balance before the leave balance is reduced to the maximum allowed accumulation. The amount accrued for the pay period ending June 14, 2008, will then be added to the vacation leave balance. This means the employee does not lose the vacation leave hours accrued for that pay period. Vacation leave overages are listed in Employee Self Service as "hours over limit," and on the employee Statement of Earnings as "vacation overage."

If an employee has a vacation leave overage on June 14, 2008, up to 40 hours of any excess accrued vacation leave will automatically convert to sick leave. After this conversion, all remaining vacation leave over the maximum allowed accumulation of hours will be forfeited.

Please advise your employees of both these provisions. Questions regarding vacation leave overage and maximum accumulations should be addressed to your HR Payroll and Employee Data Liaison at (785) 532-6277.


"A true friend is the greatest of all blessings, and that which we take the least care of all to acquire." Francois de La Rochefoucauld