Division of Human Resources-Newsletter
Topics included in the March 29, 2002 issue:

* President's Scholarship Deadline Approaches
* Retirement Recognition Gift Policy
* Classified Employee Vacation Leave Overage for FY 2002
* Unclassified Employee Vacation Leave Earnings
* Daylight Saving Time
* New Employee Orientation Schedule - Revised

President's Scholarship Deadline Approaches
The application deadline for the 2002-2003 President's Scholarship for classified employees is May 1, 2002. This scholarship is a one academic year scholarship awarded to an outstanding classified employee taking classes on a full-time basis or to multiple classified employees taking classes on a part-time basis for completion of an undergraduate or graduate degree at KSU. Further scholarship information and an application form may be obtained by visiting the Benefits Administration home page at http://www.ksu/hr/benefits or contacting the Division of Human Resources at (785) 532-6277.

If you should have any questions, please contact Joe Younger at (785) 532-6277.

Retirement Recognition Gift Policy
It is the practice of Kansas State University to recognize employees at the time of their retirement for their performance of duties and length of service. The University often awards various gifts and honoraria to its employees. Please review KSU Policy and Procedures Manual, Chapter 4812 concerning the established policy and taxing guidance.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

Classified Employee Vacation Leave Overage for FY 2002
This is a reminder that classified employees have until June 8, 2002, to use any vacation leave hours over their maximum allowed accumulation. For the pay period May 26, 2002 to June 8, 2002, any vacation leave hours used will be subtracted from the vacation leave balance before the leave balance is reduced to the maximum allowed accumulation. The amount accrued for the pay period ending June 8, 2002, will then be added to the vacation leave balance. This means the employee does not lose the vacation leave hours accrued for that pay period. Vacation leave overages are listed on the employee Statement of Earnings as "AO."

Currently Kansas Administrative Regulation 1-9-4 states that, if the vacation leave overages are not used by June 8, 2002, those hours will be lost. However, there is a proposed revision to this regulation that would provide up to 40 hours of any accrued vacation leave that exceeds the maximum allowed accumulation to be converted to sick leave. After this conversion, all remaining vacation leave over the maximum allowed accumulation of hours will be forfeited. Please note that this is a proposed change to the vacation leave regulation. The public hearing for this change will be conducted on April 30, 2002. It is anticipated, but not guaranteed, that this regulation change will be in effect before the end of the current fiscal year.

Please advise your employees of both these provisions.

Questions regarding vacation leave overages and maximum accumulations should be addressed to your HR Information Management Liaison at (785) 532-6277.

Unclassified Employee Vacation Leave Earnings
This is a reminder that unclassified employees, appointed to twelve-month positions, may earn vacation leave to a maximum of 22 days (176 hours) per fiscal year. Vacation leave is earned for the first and second biweekly pay periods each month during the first eleven months of the fiscal year. No vacation leave is earned on the third pay date in any month, such as March 29 and August 30 this year. Employees appointed after the beginning of the fiscal year will earn vacation leave during the twelfth month (June) as long as it does not exceed the 22 day maximum.

Also, the maximum number of accrued vacation leave days is limited to 38 (304 hours). At the time this threshold is achieved, vacation leave hours will not be earned until the 38 day balance is reduced.

Questions should be addressed to Benefits Administration at (785) 532-6277.

Daylight Saving Time
Daylight saving time will affect those employees who will be working when daylight saving time goes into effect Sunday, April 7, at 2:00 a.m. They will be working one less hour because clocks are adjusted ahead one hour.

The salary for EXEMPT employees will NOT be affected by daylight saving time. NONEXEMPT employees who work during this time will be compensated as follows:

Nonexempt employees who work during the time when the clock is set ahead (Sunday, April 7, 2:00 a.m.) will not have a reduction in pay for this “lost” hour. The “lost” hour will be reported as 1.0 hour using the DST (daylight saving time) earnings code. This hour will not count toward overtime (FLSA); however, it will count toward leave accrual.

Employees who record 1.0 hour using DST, may only record 39 hours as regular hours for the week. If the employee works extra hours during the week, one of those hours will be recorded as AHR (additional hours) before overtime or comp time earned may be recorded.

Please contact Alma Deutsch at (785) 532-1448, if you need further explanation.

New Employee Orientation Schedule - Revised
A revised New Employee Orientation Schedule for the rest of 2002 may be found on the Benefits Administration home page, at:

Questions should be addressed to the Division of Human Resources at (785) 532-6277 or e-mail: BENADMIN@KSU.EDU.

Experience is a hard teacher because it gives the test first, the lessons afterwards." -- Vernon Sanders Law

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
March 29, 2002