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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

March 18, 2011

Topics included in this issue:

How to Request a Duplicate W-2

Current and former employees can request a duplicate W-2 for 2010 by accessing the following link: Please keep in mind that a duplicate W-2 may take 7 to 10 days to arrive. If you have questions or need additional information, please contact Division of Human Resources at (785) 532-6277.

Foreign National Workshop

A Foreign National Workshop is being conducted jointly by the International Student and Scholar Services and the Division of Human Resources. If you are new to processing appointments for foreign national employees, would like a refresher course, have questions, want to hear what others are doing, or network with others who are involved with foreign national employment, please attend. The workshop will be held Wednesday, April 13, 2011 from 9:00 a.m. to 11:00 a.m. at the International Student Center.

Topics of Discussion

  • Types of Employment based on Immigration Status
  • Employment Limitations
  • Work Permit Requirements
  • Obtaining Social Security Numbers
  • Completing Form I-9 (featuring new guidelines)
  • Determining Tax Status
  • Tax Treaties
  • Q&A

Presenters: Maria Beebe - International Student and Scholar Services and Frieda Beat - Division of Human Resources

Registration may be done by one of the following methods:

  1. HRIS Employee Self Service. Path: Employee Self Service>Learning and Development>KSU Training Enrollment or
  2. E-mail Please include your name, department, employee ID number (required), course title as well as course number (WHR082) and indicate session (0004).

If you have questions please contact Frieda Beat


Throughout the year, it is important to add new contract data on-line within 20 days from the contract begin date. When adding a new contract data for an individual, please allow HRIS to assign the contract number. Refer to Step 3:

Important HRIS Web Pages

HRIS Process Instructions:

HRIS Report Instructions:

HRIS Codes/Tables:

New feature in Employee Self Service - View Leave Accruals

Within Employee Self Service, when viewing leave accruals...there is now a link directly to the on-line Leave Form in the upper right-hand corner of the page.

Suspension of Employer Contributions for KPERS Death and Disability Insurance

A moratorium has been issued to suspend employer contributions for KPERS Death and Disability Insurance from April 1, 2011 to June 30, 2011. This moratorium is effective with the pay period beginning March 6, 2011. The Death & Disability Insurance moratorium is for the employer paid group term life (GTL) contributions only. The moratorium does not extend to Board of Regents retirement plan members who elect to continue the Death & Disability Insurance coverage while on voluntary leave without pay. If members want to continue the Death & Disability Insurance coverage while on voluntary leave without pay, the employee must remit the required contribution to the Division of Human Resources. As you may remember, in Calendar Year 2010 a moratorium was issued on KPERS Death and Disability Insurance from April 1, 2010 through June 30, 2010.


" The best and most beautiful things in this world cannot be seen or even heard, but must be felt with the heart. " Helen Keller