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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

March 16, 2012

Topics included in this issue:

New Employees Need to Create/Register a K-State eID

All new K-State employees, except student employees, need to create/register a K-State eID. The eID will become their K-State user name and will become part of their K-State e-mail address. It will also be used to enroll in classes, access K-State Online, view/update Employee Self Service/HRIS (i.e., paycheck data, personnel information, leave balances, etc.) and provide access to other resources.

Instructions\Register for an eID:

K-State eID - Granting Privileges to New Employees

After new employees create/register a K-State eID, it is IMPORTANT to grant new employee privileges (excluding hourly and graduate students) so they have immediate access to K-State e-mail and calendar, K-State Alerts emergency notification system, and other university resources.

Instructions Granting Privileges:

Direct Link to Granting Privileges:

This process may also be used to keep an e-mail account active for an employee who has been separated from the university and will be reappointed.

Questions regarding registering a K-State eID or granting privileges to new employees may be directed to the IT Help Desk at or at 785.532.7722.

Foreign National Workshop

A Foreign National Workshop is being conducted jointly by the International Student and Scholar Services and the Division of Human Resources. If you are new to processing appointments for foreign national employees, would like a refresher course, have questions, want to hear what others are doing, or network with others who are involved with foreign national employment, please attend. The workshop will be held Thursday, April 19, 2012 from 9:00 a.m. to 11:00 a.m. in Edwards Hall.

Topics of Discussion
  • Types of Employment based on Immigration Status
  • Employment Limitations
  • Work Permit Requirements
  • Obtaining Social Security Numbers
  • Completing Form I-9
  • Determining Tax Status
  • Tax Treaties
  • Q&A

Presenters: Maria Beebe - International Student and Scholar Services
Frieda Beat - Division of Human Resources

Registration may be done by one of the following methods:

  1. HRIS Employee Self Service. Path: Employee Self Service>Learning and Development>KSU Training Enrollment or
  2. E-mail Please include your name, department, employee ID number (required), course title as well as course number (WHR082) and indicate session (0005).

If you have questions please contact Frieda Beat

Free Seminars

Human Resources is again hosting benefits presentations in April. These are free seminars. Please share these opportunities with employees in your department. Complete information was sent to you by Training staff in a separate email and is also available on the HR home page.

Long-term Care Insurance presentations . Lunch and Learn will be held on April 4, 2012. There will be two sessions at 11:30 am and 12:30 pm in the Leadership Studies Building, Room 201. Employees may sign up by contacting Legacy directly at 800-230-3398, ext. 101 or via email at Spouses are welcome.

Medicare Basics for Boomers and Beyond- Jennifer Wilson, Riley County Extension Agent will present this seminar on April 3, 2012, at 6 pm in the Alumni Center Ballroom. Registration is through the Division of Human Resources self-service or by emailing Spouses are welcome.


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