Division of Human Resources-Newsletter
Topics included in the March 12, 2004 issue:

* Leave Balances on Pay Stubs
* Health Risk Appraisal (HRA) Questionnaire
* Pre-Retirement Seminars
* Form I-9, Completing Section 2, Employer Review and Verification
* Summer 2004

Leave Balances on Pay Stubs
Human Resources recently upgraded the process of entering shared leave in HRIS. This upgrade was to have affected internal HR procedures only. It was discovered, however, that employees who had previously donated or been awarded shared leave within the last few years were incorrectly affected by this upgrade. Employees who had donated leave in the past had their leave deducted once again. Past shared leave recipients had shared leave added back into their balances. This problem was quickly recognized and has been corrected in HRIS, however some employees may notice incorrect balances on their pay advices dated 3/12/04 due to the fact that the paychecks were issued prior to the corrections. Department personnel specialists do not need to do anything with regard to correcting this leave. HR has made the adjustments and employees should have the correct balances on their next pay advices. We apologize for the problem. If you have any questions, please contact Kristi Fronce at (785) 532-1889 or Alma Deutsch at (785) 532-1448.

Health Risk Appraisal (HRA) Questionnaire
Please advise those employees in your department who elected to participate in the Health Risk Appraisal (HRA) for 2004 that the HRA online questionnaire is at the following web site: The HRA program has two components: HRA screening (either via the MOST Healthcare mobile van or personal physician), and HRA online questionnaire Participants in the 2004 HRA may use their own physician's data or the data from the MOST Healthcare mobile van screening for completing the online questionnaire. Participants in the 2004 HRA must complete BOTH components in order to be eligible for future participation and/or any discounts. Questions should be addressed to Mr. Spud Kent, State of Kansas Division of Personnel Services, at (785) 296-4084.

Pre-Retirement Seminars
The Division of Human Resources is sponsoring two Pre-Retirement Seminars - one to discuss Estate Planning and the other to discuss Social Security/Medicare and State of Kansas health insurance for retirees. These free seminars are designed for those employees contemplating retirement within the next five years. They are scheduled as follows: Estate Planning: April 8, 2004, 1:30pm - 4:30pm, K-State Student Union room 213. Social Security/Medicare and State of Kansas Health Insurance: April 22, 2004, 10:00am to 12:00noon, K-State Student Union room 207. To pre-register, please contact Joe Younger at (785) 532-6277 or e-mail:

Form I-9, Completing Section 2, Employer Review and Verification
Under Section 2 of Form I-9, Employment Eligibility Verification, original documents need to be examined. You must examine one document from List A or one from List B and one from List C. List A documents establish both identity and employment eligibility. Other documents establish identity only (List B) or employment eligibility only (List C).

If you examine a document from List A, you must not enter any information under List B or List C on the Form I-9. In addition if you examine one document from List B and one document from List C you must not enter any information under List A.

Just a reminder that for I-9 purposes only, a social security card is not a valid document if it states “it is not valid for employment”.

For instructions on how to complete the I-9 form, please refer to,

Summer 2004
There will be seven summer pay periods (05/09/04 to 08/14/04). Nine month employees will have seven unpaid summer pay periods unless they have a summer school or other summer appointment. Summer school has six sessions and there are seven summer pay periods. Nine month employees with only a summer school appointment will have at least one unpaid pay period during the summer. These employees may want to begin early planning for this situation. If you have questions or comments, please contact Patsy Havenstein at or call her at (785) 532-1883.

"A problem well-stated is a problem half-solved." Charles F. Kettering

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
March 12, 2004