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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

March 4, 2011

Topics included in this issue:

State-required IT Security Training Now Online for K-Staters

State of Kansas policy now requires that all state employees receive annual training in IT security. K-State has released an online training course for all faculty, staff, and student employees that will fulfill this requirement. It covers basic IT security topics everyone needs to know to properly protect K-State information as well as themselves and their colleagues.

The course is broken into three sections and should take about 45 minutes to complete. Go to secureit.k-state.edu/secureit now and sign in with your K-State eID to get started. Soon a new text-only version of K-State’s online IT security training will be available to allow people to move through the material at their own pace. Relevant information from the audio version that is not already displayed is being added to the slides to make sure all the content is covered. Watch InfoTech Tuesday for the announcement of this availability in early March.

Employees who complete the online security training will have their training record in HRIS updated to indicate they have met the state requirement. If you have any questions, contact Neil Sindicich (neilsin@k-state.edu or 785-532-3642).

Face-to-face training in March

Those who prefer face-to-face training can attend sessions available each month until the June 30 deadline. The next two sessions are scheduled 10:30 a.m. and 1:30 p.m. Thursday, March 10, in Union 212. Register to attend one of those sessions through the HRIS website (select Employee Self Service, then Learning and Development, then KSU Training Enrollment, and look for Secure IT).

HRIS Upgrade Scheduled March 11-14

HRIS will be upgraded and unavailable starting Friday, March 11 at 6 p.m. through Monday, March 14 at 8 a.m. This upgrade will provide improve navigational capabilities resembling those in iSIS (Student Information System). An announcement will be made when the upgrade is complete and HRIS is available. For a view of the new HRIS features, visit http://www.k-state.edu/hr/HRISNewFeatures.pdf

Revised Form I-9 Handbook

U.S. Citizenship and Immigration Services (USCIS) has released a new version of its "Handbook for Employers M-274 (Rev. 01/05/11)," the official reference guide for employers conducting the employment eligibility process and completing Form I-9. This handbook contains updated instructions, answers to frequently asked questions and supplemental guidance for completing the Form I-9. The Handbook covers anti-discrimination provisions of the Immigration and Nationality Act and E-Verify requirements. A detailed list of the notable changes and important reminders regarding the completion of Form I-9 can be found on the HR Website under Hot Topics, New I-9 Changes. Questions may be directed to Frieda Beat, frieda@ksu.edu, 785-532-6277.

Appointment End Date

Department personnel specialists have access to update the Appointment End Date in HRIS for those in non-benefit positions. This date may be extended or updated using appropriate timelines and will be the trigger used to automatically terminate these employees during the payroll process.

The HRIS Schedule/Calendar normally identifies the Thursday prior to the last day of the pay period as the Last Day to Update End of Temporary Appointment Date.

Appointment End Date Instructions/Report appear on the following HR web page: http://www.k-state.edu/hr/hris/hris_manuals-apptend.html

Quote

" If your success is not on your own terms, if it looks good to the world but does not feel good in your heart, it is not success at all. " Anna Quindlen