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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

March 2, 2012

Topics included in this issue:

HRIS/Employee Self Service Upgrade is Scheduled for March 2012

HRIS will be unavailable beginning Thursday, March 8, 5:00 p.m. until the upgraded system "goes live" on Monday, March 12 at 8:00 a.m. Departments are encouraged to plan for their information and report needs during this event. Reports for the pay period ending March 3, 2012 may be run on Thursday, March 8 until 5:00 p.m.

Communication regarding the upgrade will be distributed using the HRINFO listserv. Please be prepared to communicate messages received to all employees (i.e., Employee Self Service users) within your department.

During this downtime, your HR liaison will continue to be available to answer questions.

For processing timelines, refer to the HRIS Schedule:

Position is Important Key in HRIS

Hiring an employee in the correct position is CRITICAL because HRIS (Human Resource Information System) is driven by position. The position is the KEY to providing information to functions within HRIS and is the KEY to providing information for the University community. The position defines essential information that is used to process time and leave, payroll, budget data, management reporting, salary surveys, etc. Further Details: (pdf)

Changes in Paychecks for 9-Month Employees

Summer insurance advance premium deductions appear for the first time on the March 2, 2012, paycheck. Though notices were sent to all nine-month employees who were affected, you still may get questions on why their paycheck is less or why insurance premiums were deducted twice. The March 2, 2012 paycheck reflects advance premiums for summer insurance coverage of medical, dental, vision and TEA life insurance.


" You pile up enough tomorrows, and you'll find you've collected a lot of empty yesterdays. " Professor Harold Hill (The Music Man)