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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

February 18, 2011

Topics included in this issue:

Background Check Reminder

This is a reminder that the effective date on new hire transactions may not be prior to the completion date of the background check. Employees may not be placed on the payroll prior to the date the background check is completed and the .clear to hire. email message is sent to the department.

Classified, unclassified and graduate student employees being hired for more than six months must pass a background check. Departments may make an offer of employment contingent on the applicant passing a background check. Please refer to Frequently Asked Questions on the Background Check web page for specific scenarios. The Background Check procedures are located in the K-State Policy and Procedures Manual, Chapter 4015,

Please contact your HR liaison with questions or concerns at 785-532-6277.

Reminder for all 9-Month Employees

Health and Life Insurance double deductions for 9-month employees will show up on employees' paychecks starting on March 4, 2011. The information below was sent to all 9-month employees in a February 3, 2011 email.

  • Medical, Dental and Vision Insurance premiums will be double deducted from the spring semester paychecks as follows: March 4, March 18, April 1, April 15, May 13 and May 27.
  • Teachers and Employees Association Life Insurance (TEA) will be double deducted from the spring semester paychecks as follows: March 4, April 1 and May 13.
  • KPERS Optional Life Insurance (OGLI) premiums will be double deducted from the spring semester paychecks as follows: March 18, April 15 and May 27
  • The check issued on April 29 is the 3rd check of the month, there is no deduction for health or life insurance.
Deleting Browser Cache Files

How long has it been since you cleared browser cache files? If the Human Resource Information System (HRIS) is slow to respond or an unusual event occurs, the browser cache files may need to be deleted.


Leave Accrual Report

The Leave Accrual Report will now display a leave plan for inclement weather as Plan Type (5U), Benefit Plan (INCLEM). This new benefit will display for all benefit eligible employees; however, only ESSENTIAL employees who work during periods of inclement weather will accrue hours and have the ability to take those hours using the following earnings codes:

  • ITE - Inclement Weather Taken - Exempt
  • ITN - Inclement Weather Taken - Non-Exempt

Inclement Weather accrued hours can ONLY be used . . . not paid.

Other time and leave reports are being modified to include inclement weather, where applicable.

HRIS Calendar:

Questions may be directed to Kristi Fronce,, 785.532.1889 or Alma Deutsch,, 785.532.1448.


" In any moment of decision the best thing you can do is the right thing, the next best thing is the wrong thing, and the worst thing you can do is nothing. " Theodore Roosevelt