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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

February 1, 2013

Topics included in this issue:

2012 Form W-2 Wage and Tax Statement

The 2012 W-2's have been mailed to employees. Instructions for requesting a duplicate may be found on the HR web site under the Hot Topics section. Please contact HR at (785) 532-6277 with questions regarding duplicate W-2's.

Summer Insurance Premiums for Nine-Month Employees

Your 9-month employees will or have already received this notice. We are repeating it here should you receive questions.

For all 9-month employees, payments for summer insurance benefits are deducted in advance from paychecks in the preceding spring, resulting in "double" deductions of those premiums in the paychecks listed below. Regardless of appointment or salary for summer work, deductions for insurance premiums are not made from summer salaries. Flexible Spending Accounts and Health Savings Accounts suspend until the fall.

Your paycheck will show "double" deductions for insurance premiums as shown:

Medical, Dental and Vision Insurance summer premiums will be deducted from paychecks on: March 1, March 15, April 12, April 26, May 10 and May 24. Health insurance premiums are not deducted from a 3rd paycheck in any month. For this reason, the paycheck you receive on March 29 will have no health insurance premium deductions.

Teachers and Employees Association Life Insurance (TEA) summer premiums will be deducted from paychecks on: March 1, April 12 and May 10.

KPERS Optional Life Insurance (OGLI) summer premiums will be deducted from paychecks on: March 15, April 26 and May 24.

Special note: If you are retiring or terminating employment prior to September 1, 2013, please reply to R.J. Steelsmith at with your expected separation date, full name, department and employee id, no later than Monday, February 11, 2013. Otherwise, double deductions will start on the dates indicated.

If you have any questions, please contact email

Health Insurance Premium Information

Please share this information with employees. It also appears on HR's main page under Hot Topics for Employees.

Free Biometric Screenings

Sign up for a free Biometric Screening appointment on the days listed below. A biometric screening is necessary to complete the online health assessment questionnaire, which is required to be eligible for discounted premiums on health insurance. These free screenings are one of three ways to get your biometric information, with the other two choices a home test or visit to your physician. The Biometric Screening results and completion of the online Health Assessment Questionnaire are required and worth 10 of the total 30 credits needed by July 31, 2013 to receive the discounted premium for Plan Year (calendar) 2014. Biometric screening results, the online Health Assessment Questionnaire, and any additional credits you earn throughout this period must be manually entered into the portal at Complete information on this portion of the requirement is available on the Health Screening Website

New employees with health coverage effective 3/1/13 or later will pay the standard premium until they have completed the Biometric Screening, online Health Assessment Questionnaire (10 credits) and earned an additional 20 credits.

Upcoming Screening Dates at Kansas State University: Peters Recreation Complex
  • Tuesday, March 12 - Deadline to sign up is March 7 at midnight
  • Wednesday, March 13 - Deadline to sign up is March 8 at midnight
  • Thursday, March 14 - Deadline to sign up is March 11 at midnight
  • Friday, March 15 - Deadline to sign up is March 12 at midnight
  • Tuesday, May 7 - Deadline to sign up is May 2 at midnight
  • Wednesday, May 8 - Deadline to sign up is May 3 at midnight
  • Thursday, May 9 - Deadline to sign up is May 6 at midnight
  • Friday, May 10 - Deadline to sign up is May 7 at midnight
  • Tuesday, June 4 - Deadline to sign up is May 29 at midnight
  • Wednesday, June 5 - Deadline to sign up is May 30 at midnight
  • Thursday, June 6 - Deadline to sign up is June 3 at midnight
  • Friday, June 7 - Deadline to sign up is June 4 at midnight

To Sign Up:

  • Log in to your account on the wellness portal at and click on "Biometric Screenings" from the left menu and then select "Onsite Screenings"
  • If you do not have internet access or have trouble with the online site, call toll-free 1-888-275-1205 and select option 5 for assistance making an appointment
  • The early slots fill up quickly so make your appointment as soon as possible
  • The appointment system closes two full business days in advance of an event

    PPM 4810 Retirement and Savings Plans Chapter

    This chapter has been re-written and restructured for improved usability. In addition, various sections have been updated for compliance with new federal, KPERS, and Board of Regents Policies. The Post-Retirement Return to Work policy has been changed to comply with Board of Regents directive and approved by the Deans' Council to require at least a 60-day break in service for rehire of any K-State retiree.


    " The trouble with most of us is that we would rather be ruined by praise than saved by criticism. " Norman Vincent Peale