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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

January 8, 2010

Topics included in this issue:

Important Personnel Transaction Processing Reminders

Please submit personnel transactions with all required documents to Division of Human Resources. Items missing or not completed correctly will delay processing and sometimes delay paychecks. For more detailed information refer to the January 8, 2010 memorandum of "Important Personnel Transaction Processing Reminders" at If you have questions please do not hesitate to contact our office at (785) 532-6277.

Personnel Specialists May Now View Preferred Name in HRIS

Personnel Specialists now have access to view preferred names in HRIS for their employees. The preferred name is the name an employee uses in addition to the one listed on their social security card and other legal documents. While HRIS must show the employees name as shown on the card, the employee may designate a Preferred Name to also be listed in HRIS. An example would be "William" designating a preferred name of "Bill". To view go to Workforce Administration>Personal Information>Biographical>Additional Names. Under Additional Names you are able to view an employee.s primary name and preferred name if applicable.

Employees may view their preferred name via Employee Self Service. For Faculty and Staff the preferred name is published in the campus phonebook and the on line people directory. To add or update a preferred name please submit a Change and Separation Form (PER-39) found on the HRIS forms page You may also list a preferred name on the Appointment Form (PER-38) when initially hiring an employee.

Inclement Weather Policy

Be prepared for inclement weather by referring to the K-State Policies and Procedures Manual, Inclement Weather General Policy and Procedure at

HR Unit Name Change

Effective January 1, the Position Administration unit in the Division of Human Resources changed its name to "Compensation and Classification," to better reflect the current responsibilities of the unit. This unit has primary responsibility for administration of the new State of Kansas Organizational Management System for classified employees, including classification, performance management, and compensation. The unit determines the FLSA overtime exempt/non-exempt status for all classified and unclassified professional positions as well as works closely with the Office of Affirmative Action in determining whether positions fit within the classified or unclassified service. The unit also works with the Office of Affirmative Action by performing Essential Function Audits as they pertain to claims under the ADA or in the Return to Work program. Finally the unit assists departments in performing organizational analyses to help maximize efficiency by auditing position duties and workflow within the unit/department. Karla Bylund is the current Manager of this unit and Becky Beckley is the Human Resource Professional staff member.

Classified Performance Reviews

The 2009 annual performance reviews for classified employees were due in HR by the end of December. Please make sure your supervisors get the late ones in to HR as soon as possible. Now is the time to start the planning phase for 2010, as that should be completed by the end of January. There is a slight change for this year and the form has been revised. During the planning phase, when discussing the core competencies (pp 4-7) with the employee, there is now a checkbox to indicate where the employee is expected to be performing at the end of the review period. Then, at the end of the review period the box that indicates the actual performance will be marked thus giving a comparison of expected and actual performance. The revised form can be found at Contact Karla Bylund, Manager of Compensation & Classification, with any questions, 785-532-6277,


" A bit of fragrance always clings to the hand that gives the rose. " Chinese Proverb