Performance Management Process

The Performance Management Process requires all university support staff to be consistently evaluated across all departments. 

With the Performance Management Process, mid-year discussions and annual performance reviews are conducted on a set range of dates. For most employees the first mid-year discussions occur between April 1 and June 30 and annual performance reviews are due between November 1 and January 31 every year.

The Performance Management Process Form (DA-244) is to be used to document the planning, coaching and reviewing processes. 

Performance Management Process Review Types

The type, length, and circumstances for performance reviews for university support staff vary; however, the Performance Management Process is to be used in all instances. There are three categories of performance reviews:

Probationary Reviews

The probationary period is a test of an employee's ability to meet expectations. Recommendations to enhance employee's performance should reflect the skills to be demonstrated, the training to be completed, and the knowledge to be acquired during the probation. One or more feedback sessions should be conducted during the probation period. Prior to the expiration of each employee's probationary period, a performance review shall be completed and submitted to Human Resources. Failure to notify the employee of the rating or an approved extension by the end of any probationary period shall mean that the employee has been granted permanent status. A request for any extension must also be submitted to the Associate Vice President, Human Resources prior to the end of the probationary period.

When a probationary employee is on leave, with or without pay, for 30 consecutive calendar days or more, the probationary period will be adjusted to the extent of the leave. Temporary employees do not serve a probationary period; nor do those who are rehired following a lay off. There are circumstances that require a probationary period and review.

  • New Hire
  • Promotion
  • Reclassification
  • Reinstatement
  • Transfer
  • Probationary Police Officers
  • Probationary Supervisors

Refer to PPM 4080.070 for additional information on these circumstances.

Annual Performance Reviews

Annual performance reviews are required for each regular university support staff. Annual reviews are due between November 1 and January 31. It is the department's responsibility to ensure that performance reviews are submitted to Human Resources by January 31 each year.

Special Reviews

A special review may be made at any time to gauge the level of performance or to improve that performance. When appropriate, a special review may be conducted to increase a rating from "Unsatisfactory" to a higher rating, thus making an employee eligible for a promotion. A special review will not change the annual review due date. The employee's annual review will always be due between November 1 and January 31 each year.

Performance review appeals are explained in the PPM 4080.100 Performance Review Appeals


Related Resources

Supervisor's Guides