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Kansas State University

HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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  5. Hourly Student Information Tips

HRIS Hourly Student Information Tips

The following two pages may be used to verify student data.

CWSP Distribution page

The CWSP Dist Page is intended to be used to verify CWSP payouts (Federal and Department Share) and includes:

  • P.E. Date: (payroll end date)
  • Pay Group:
  • Seq: (Empl Rcd #)
  • Status:
    • A=Active
    • I=Inactive
    • P=Paid Out
  • CWSP Limit: (amount of CWSP award)
  • Dept Share: (dept share for pay period)
  • Federal Share: (Federal share for pay period)
  • Total Earnings: (total earnings Federal/Dept to date)

Student Verification page

The Student Verification page is intended to verify FICA/SUT (State Unemployment Tax) status but also includes other HRIS and SIS data:

  • Company:
  • Run Date: (date last updated--normally will be updated a couple days prior to the pay period end date)
  • Employee ID/Name:
  • Department ID/Description:
  • SSN:
  • SIN: (Student ID# from SIS, if different than SSN)
  • Citizenship:
    • 1=Native
    • 2=Naturalized
    • 3=Alien Permanent
    • 4=Alien Temporary
    • 5=Not Indicated
  • Job Code/Description:
  • SIS Info: (Student Information System Information):
  • KSU ID:
  • Class: (Classification):
    • ED=Graduate EdD
    • FR=Freshman (0-29 hours)
    • FT=Fifth year undergraduate (120 hrs AR & EN only)
    • GM=Graduate Masters
    • GP=Graduate PhD
    • HS=High School Student
    • JU=Junior (60-89 hours)
    • NG=Non-degree graduate
    • NU-Non-degree undergraduate
    • SO=Sophomore (30-59 hours)
    • SP=Special undergraduate
    • SR=Senior (90-119 hours)
    • V1=1st year Vet Med
    • V2=2nd year Vet Med
    • V3-3rd year Vet Med
    • V4-4th year Vet Med
  • Campus Code:
    • M=Manhattan
    • S=Salina
    • B=Both Manhattan & Salina Hours
  • Hours: (Hours Enrolled)
  • Status:
    • FT=Full time
    • TQT=Three quarters time
    • HT=Half time
    • LTHT=Less than half time
    • WD=Withdrawn
  • SIS Change: (date information was last updated in SIS)
  • Student Verification Data:
    • Valid Student:
      • Y=Yes
      • N=No
    • Reason Code(s): (No reason code will be listed if "Y.")
  • FICA/SUT (State Unemployment Tax) Analysis:
    • Current FICA Status:
      • E=Exempt
      • N=Nonexempt
    • Current SUT Status:
      • Y=Exempt from SUT
      • N=Subject to SUT

CWSP questions may be directed to Human Resources, Payroll & Employee Data, 532-6277.