HRIS Role Definitions - Popular roles are
emphasized
| Role | Definition of
Access |
|---|
| Agent | This role is for Research Agents using
RETORIC |
| Budget User | Update KSU Budget Data |
| Budget User/Subagency | Update KSU Budget Data reserved for
Subagencies- ESARP, Vet Med |
| Commitment Accounting User | Update
payroll funding,
run
funding reports |
| Commitment Accounting Viewer | View
payroll funding, run funding
reports |
| Department Key User (intended for
department personnel specialists) | View most Position Data,
Employee Data, Limited
update such as Student Pay Rate Changes,
Address, Unclassified Data, Contracts,
Service Codes, etc.
Update time & leave and view leave accruals.
Ability to run and print all department time
and leave reports. |
| Dept Student Processor | View limited data pertinent to
Student
Employment(Position Data, Personal Data, Job Data) and update Student Pay
Rate
Change, Address |
| Employment Verifier | Limited view of Employee
Data (i.e., All Jobs Summary, Student Verification and Active
Position Listing Report). |
| Extension Administrator | Creates and runs County
Extension Benefit
Invoices |
| Health & Safety Dept User | Update Health & Safety
(Workers Compensation/Accident Reporting) |
| Health & Safety View | View of employee accident
data |
| Payroll View/Report | View of
payroll related data and
ability to
print payroll reports. Pages: Pay Distribution Summary, KSU
CWSP Dist, KSU Deductions Balances, and KSU Earnings Balances
Reports: EEs Paid by Multiple Depts, Payroll Payments, Pyrl
Funding: Who on Project, Pyrl Funding: How EE was Funded,
Check Register, Active Position Listing , PPA Security
Report |
| PeopleSoft User | My
personalizations, Report Manager, My
Favorites |
| Query Dept User | Grants access to the KSU_EE_VW
(View of
KSU_EE_TBL) for department users. |
| ReportSuperUser | Allows users to delete reports from their
report
list in Report Manager. |
| RETORIC | Research & Extension faculty and
staff use this
application to create and update action plans and projects and run
reports. |
| Service Code/SS Adm | Designed for the office of
Planning & Analysis. Service Codes and Summer School set up tables
and ability to run related central processes/reports. |
| Special |
This role is for the Specialist using RETORIC |
| Summer School-College | Update Summer School college
data |
| Timekeeper | Update timesheets,
view
accruals |
| Time/Leave Reports | Ability to
run and print all
department time and leave
reports
|
| Training User | Update of training courses and
enrollment |
| Unit Manager View | View only of most employee, payroll,
budget
information |
HRIS Central Role Definitions (Normally,
Reserved for Division of HR)
| Role | Definition of
Access |
|---|
| All Display | View of all data in HRIS, used by HR
Director, Provost, Internal Audit, etc. |
| Benefits Administrator | Update all Benefits set-up tables,
run
benefit reports and processes |
| Budget Administrator | Update all Budget set-up tables and
other
central only records, run all budget reports and processes |
| Benefits User | Update employee benefit elections (Local
Agencies,
Federal) |
| Compliance Administrator | View of most data, used by Office
of Academic Personnel, etc. |
| Employee Data Administrator | Update all HR set-up tables,
run
central reports and processes, includes correction |
| Employee Data Processor | Update position and
employee data, without
correction |
| Employment Administrator | View most employee data |
| Health & Safety Administrator | Update Health &
Safety set-up
tables, run central reports/processes |
| Health & Safety Dept User | Update Health & Safety
(Workers‘
Compensation accidents) |
| Health & Safety-Public Safety | Public Safety
access to Health &
Safety update and view |
| HR Administrator | Associate Director, HR |
| Non-Employee Processor | Add positions, hire non-employees,
update
non-employee data |
| Operations Administrator | Run central processes and
reports,
view data |
| Parking Services | View limited employee data, view general
deductions/pay deductions |
| Payroll Administrator | Update payroll set-up tables, run
payroll
reports and processes, includes Commitment Accounting & Time and Leave
set-up |
| Payroll Processor | Update and process payroll data, run
some
payroll processes and reports |
| Position Processor | Update Position Management, view
employee
data |
| Security Administrator | Set up security-- permissions,
roles |
| Security User | Assign users to roles and
permissions |
| Service Code/SS Administrator | Planning &
Analysis-Service Codes
and Summer School set up tables and run related central
processes/reports |
| Training Administrator | Set up Training tables, run central
processes/reports |