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Kansas State University

HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Earnings Codes (Partial)

Alphabetical Earnings Codes

*Indicates Exempt Employee's Earnings Codes

Code Description, Leave Accrual and Payment Information
Earning Code Earning Code Description Counts Towards Leave Accrual (CTLA) Counts Towards Fair Labor Standards Act (FLSA) Pymt Type Adds To Total Gross Mult Factr
ADE* Administrative Leave - Exempt -
(Authorized by Appt Authority for situations that create dangerous or unsafe work conditions or other circumstances that necessitate the closing of an office or building.)
Yes No HRS Yes 1.00
CME Comp Time Earned
(Hours greater than FLSA limit, entered at straight time-automatically adds to balance at 1.5 rate.)
Yes No HRS No 1.50
CMT Comp Time Taken
(Reduces comp time balance by the number of hours entered.)
Yes No HRS Yes 1.00
CTP Comp Time Payout (Used to payout part or all of comp time balance for a nonexempt employee.) No No Both Yes 1.00
DDE* Discretionary Day - Exempt Yes No HRS Yes 1.00
DDY Discretionary Day
(Used when employee uses discretionary day--all hours must be used on the same day.)
Yes No HRS Yes 1.00
DST Daylight Saving Time
(1 hr when DST begins for non exempts scheduled during actual time chg--Spring only.)
Yes No HRS Yes 1.00
FNE* Funeral Leave - Exempt -
Enter leave in .25-hours increments.
Yes No HRS Yes 1.00
FNL Funeral Leave Yes No HRS Yes 1.00
HCC Holiday Comp Time 1.0
(Used for an exempt employee who is directed\asked to work a holiday.)
Yes No HRS No 1.00
HCE* Holiday Comp Time Taken - Exempt Yes No HRS Yes 1.00
HCP Holiday Comp Time 1.5
(Used to record actual hours worked on a holiday for a Classified exempt and nonexempt employee. Also use for Unclassified nonexempt employee. If hours worked exceed HDC (Holiday Credit Hours)--record exceeding hours as HCL.)
Yes Yes HRS No 1.50
HCT Holiday Comp Time Taken Yes No HRS Yes 1.00
HDC Holiday Credit 1.0 - Nonexempt Yes No HRS Yes 1.00
HDE* Holiday Credit 1.0 - Exempt Yes No HRS Yes 1.00
HDP Holiday Pay 1.5
(Used to record/pay actual hours worked on a holiday for a Classified exempt and nonexempt employee. Also used for Unclassified nonexempt employee.
No Yes HRS Yes 1.50
HTP Holiday Comp Time Payout (Used to pay part or all of holiday comp time balance for a nonexempt employee.) No No Both Yes 1.00
JRE* Jury Duty - Exempt
(Entered in .25 increments.)
Yes No HRS Yes 1.00
JRY Jury Duty
(Entered in .25 increments.)
Yes No HRS Yes 1.00
K13 Overtime for SP1 Students 1.5
(Used to record/pay overtime for hourly-nonexempt-students. The hours tied to this earning code wil be charged to student salary and wages. Used to record/pay any hours that exceed 40 for the work week.)
No No HRS Yes 1.50
LNG Longevity
(Automatically defaults into Time Entry - Daily panel based on Service Date.)
No No $ AMT Yes 1.00
OTM Overtime-Multiple Positions
(Used to record/pay overtime to classified or unclass nonexempt employees who are in multiple positions & total hours exceed FLSA limit. The overtime rate will need to be calculated and entered.)
No No $ AMT Yes 1.00
OTP Overtime 1.5
(Used for nonexempt employees when hours worked exceed FLSA limit.)
No No HRS Yes 1.50
REG Regular Earns
(Used to record actual hours worked for all nonexempt employees, except hourly students.)
Yes Yes HRS Yes 1.00
SCE* Sick Leave - Exempt
(Entered in 4 or 8 hour increments for exempt employees.)
Yes No HRS Yes 1.00
SCK Sick Leave
(Entered in .25 hour increments for non-exempt employees & half-day or full-day increments for exempt employees.)
Yes No HRS Yes 1.00
SF1 Shift 1-$.30
(Non-exempt employees who are scheduled to work 6:00 pm -6:00 am.)
No No HRS Yes 1.00
SP1 Student Employee-FLSA covered
(Used to record actual hours worked for hourly students.)
No Yes HRS Yes 1.00
VAC Vacation (Annual) Leave - Nonexempt Yes No HRS Yes 1.00
VAE* Vacation (Annual) Leave - Exempt
(Entered in 4 or 8 hour increments for exempt employees.)
Yes No HRS Yes 1.00
WCH Workers Compensation-Hours (HR normally records workers compensation hours...questions, please call 532-6277.) Yes No HRS Yes 1.00