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Kansas State University

HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

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HRIS Action/Reason Codes for Use in Processing Online Transactions for Hourly & Graduate Students

HIRE/REHIRE/TERMINATE TRANSACTIONS
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Hire - New EmployeeHIRHireVACVacant Submit PER-40 (pdf) or PER-41 (pdf)
Hire - Concurrent Position - working multiple positionsHIRHireCNPConcurrent Submit PER-40 (pdf)PER-41 (pdf)
Rehire - use when there is a break in serviceREHRehireREHRehire Submit PER-40 (pdf) or PER-41 (pdf)
Terminatation of Graduate or Hourly StudentTERTerminationETMEnd of TemporarySubmit PER-40 (pdf) or PER-41 (pdf)
TRANSFER TRANSACTIONS
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork Required from Departments
Transfer from Hourly Student to Hourly Student Position - (no break in service) may be processed two ways, one by a transfer or the other done as a term and a rehire. Method #1 is preferred.     
Method #1 XFRTransferEEREmployee Request Submit PER-40 (pdf) showing XFR (transfer) EER (Employee Request)
Method #2 Row 1TERTerminationETMEnd of Temporary 
Method #2 Effective Sequence Row 2REHRehireREHRehire 
Transfer from Graduate Student to Graduate Student Position - (no break in service) may be processed two ways, one by a transfer or the other done as a term and a rehire, method #1 is preferred.     
Method #1XFRTransferEEREmployee Request Submit PER-41 (pdf) showing XFR (transfer) EER (Employee Request)
Method #2 Row 1TERTerminationETMEnd of Temporary 
Method #2 Effective Sequence Row 2REHRehireREHRehire 
Transfer from Graduate Student to Hourly Student Position (no break in service) insert two rows in job.     
Row 1TERTerminationETMEnd of Temporary Submit PER-40 (pdf) showing XFR (transfer) EER (Employee Request)
Row 2 (Effective Sequence)REHRehireREHRehire 
Transfer from Graduate or Hourly Student position to a Classified or Unclassified position - insert two rows in job.     
Row 1TERTerminationETMEnd of Temporary Submit termination or auto term based on previous appt.
Row 2 (Effective Sequence)REHRehireREHRehire Submit PER-38 (pdf) to Rehire
Transfer Classified to Graduate or Hourly Student Position - insert two rows in job.     
Row 1TERTerminationETM or RS5End of Temporary or Resign- other position Submit PER-39 (pdf) to terminate and a PER-41 (pdf) or PER-40 (pdf) to rehire.
Row 2 (Effective Sequence)REHRehireREHRehire 
Transfer Unclassified to Graduate or Hourly Student Position - insert two rows in job.     
Row 1TERTerminationETM or RS5End of Temporary or Resign- other positionSubmit PER-39 (pdf) to terminate and a PER-41 (pdf) or PER-40 (pdf) to rehire.
Row 2 (Effective Sequence)REHRehireREHRehire