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Kansas State University

HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

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HRIS Unclassified Action/Reason Codes

Acting Assignments

Process on current Employment Record #, normally zero. Do not add concurrent record. By keeping on employee on their current record, leave balances, service dates and benefits will remain intact.

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Classified to Unclassified - insert two rows in job (Row 1) DTAData ChangeLOALeave to take UnclassifiedSubmit Appointment Form (PER-38) (pdf)
Classified to Unclassified - insert two rows in job (Row 2 Effective Sequence) DTAData ChangeUNAUnclassified AssignmentSubmit Appointment Form (PER-38) (pdf)
Extend Acting AssignmentDTAData ChangeEXTExtension of Acting AssignmentSubmit PER 39 (pdf)
Return from acting assignmentDTAData ChangeRETReturn from Acting AssignmentSubmit Appointment Form (PER-38) (pdf)

FTE Changes

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
FTE ChangesPOSPositionPFCPercent/FTE ChangeSubmit a PER-39 (pdf). Indicate the new benefit program.

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Hire

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Hire - New EmployeeHIRHireVACVacantSubmit PER-38 (pdf) with appropriate documents.
Hire - Concurrent Position- working multiple positionsHIRHireCUNConcurrentSubmit PER-38 (pdf)

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Pay Rate Change

Other than FY salary increases

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Pay Rate Change PAYPay Rate ChgOTHOther Submit PER 39 (pdf) and revised contract if applicable. (Contract required on regular appointments)
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Rank Changes

Will be processed in Position which should bring forward to job

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Rank Changes POSPositionTTLTitle Code Submit a PDS (pdf) with appropriate contract and PER 39 (pdf) if different rate of pay. NOTE: FY rank changes noted in Budget do not need paperwork.

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Rehire

Use when there is a break in service

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
RehireREHRehireREHRehireSubmit PER-38 (pdf)

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Reappointment - (no break in service)

Submit PER-39 (pdf)



Resignations

Submit PER-39 (pdf)



Transfer

Transactions & Information
ScenarioAction CodeAction Code DescriptionReason CodeReason Code DescriptionPaperwork required from Departments
Transfer from Regular Unclassified to Regular Unclassified Position - no break in service XFRTransferEEREmployee RequestSubmit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Regular Classified to Regular Unclassified PROPromotionUPRUnclassified PromotionSubmit a PER-38 (pdf) to Promote. Note: We don't terminate & Rehire because this would end benefits. Also submit contract.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 1) TERTerminationETMEnd of TemporarySubmit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified along with contract.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 2 Effective Sequence) REHRehireREHRehireSubmit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified along with contract.
Transfer from Unclassified to Graduate or Student Position - insert two rows in job (Row 1) TERTerminationETM or RS5End of Temporary or Resign - other position Submit PER 39 (pdf) to terminate unclassified and a PER-41 (pdf) or PER-40 (pdf) to rehire
Transfer from Unclassified to Graduate or Student Position - insert two rows in job (Row 2 Effective Sequence) REHRehireREHRehire Submit PER 39 (pdf) to terminate unclassified and a PER-41 (pdf) or PER-40 (pdf) to rehire
Transfer from Graduate or Hourly Student position to Unclassified position - insert two rows in job (Row 1) TERTerminationETMEnd of TemporarySubmit termination or auto term based on previous appointment
Transfer from Graduate or Hourly Student position to Unclassified position - insert two rows in job (Row 2 Effective Sequence) REHRehireREHRehireSubmit PER-38 (pdf) to rehire
Transfer from an Unclassified Temporary Benefit-eligible Position to Unclassified Regular Benefit-eligible Position -insert two rows in job (Row 1) TERTerminationSEPSeparation with BenefitsSubmit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from an Unclassified Temporary Benefit-eligible Position to Unclassified Regular Benefit-eligible Position -insert two rows in job (Row 2 Effective Sequence) REHRehireREHRehireSubmit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Non-benefit eligible Unclassified Position to a Temporary Unclassified Benefit-eligible Position - Insert two rows in job (Row 1) TERTerminationETMEnd of TemporarySubmit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Non-benefit eligible Unclassified Position to a Temporary Unclassified Benefit-eligible Position - Insert two rows in job (Row 2 Effective Sequence) REHRehireREHRehireSubmit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Unclassified Benefit-Eligible Position to a Classified Regular Position - Insert one row in job (Row 1) XFRTerminationEER or ERRSeparation with BenefitsSubmit PER 38 (pdf) to transfer.