HRIS Unclassified Action Reason Codes- Division of Human Resources at K-State

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HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
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K-State Home >
Division of Human Resources >
HRIS >
HRIS Codes >
Action/Reason Codes & Transaction Scenarios >
Unclassified

Acting Assignments

Process on current Employment Record #, normally zero. Do not add concurrent record. By keeping on employee on their current record, leave balances, service dates and benefits will remain intact.

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Classified to Unclassified - insert two rows in job (Row 1)	DTA	Data Change	LOA	Leave to take Unclassified	Submit Appointment Form (PER-38) (pdf)
Classified to Unclassified - insert two rows in job (Row 2 Effective Sequence)	DTA	Data Change	UNA	Unclassified Assignment	Submit Appointment Form (PER-38) (pdf)
Extend Acting Assignment	DTA	Data Change	EXT	Extension of Acting Assignment	Submit PER 39 (pdf)
Return from acting assignment	DTA	Data Change	RET	Return from Acting Assignment	Submit Appointment Form (PER-38) (pdf)

FTE Changes

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
FTE Changes	POS	Position	PFC	Percent/FTE Change	Submit a PER-39 (pdf). Indicate the new benefit program.

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Hire

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Hire - New Employee	HIR	Hire	VAC	Vacant	Submit PER-38 (pdf) with appropriate documents.
Hire - Concurrent Position- working multiple positions	HIR	Hire	CUN	Concurrent	Submit PER-38 (pdf)

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Pay Rate Change

Other than FY salary increases

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Pay Rate Change	PAY	Pay Rate Chg	OTH	Other	Submit PER 39 (pdf) and revised contract if applicable. (Contract required on regular appointments)

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Rank Changes

Will be processed in Position which should bring forward to job

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Rank Changes	POS	Position	TTL	Title Code	Submit a PDS (pdf) with appropriate contract and PER 39 (pdf) if different rate of pay. NOTE: FY rank changes noted in Budget do not need paperwork.

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Rehire

Use when there is a break in service

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Rehire	REH	Rehire	REH	Rehire	Submit PER-38 (pdf)

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Reappointment - (no break in service)

Submit PER-39 (pdf)

Resignations

Submit PER-39 (pdf)

Transfer

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Transfer from Regular Unclassified to Regular Unclassified Position - no break in service	XFR	Transfer	EER	Employee Request	Submit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Regular Classified to Regular Unclassified	PRO	Promotion	UPR	Unclassified Promotion	Submit a PER-38 (pdf) to Promote. Note: We don't terminate & Rehire because this would end benefits. Also submit contract.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 1)	TER	Termination	ETM	End of Temporary	Submit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified along with contract.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified along with contract.
Transfer from Unclassified to Graduate or Student Position - insert two rows in job (Row 1)	TER	Termination	ETM or RS5	End of Temporary or Resign - other position	Submit PER 39 (pdf) to terminate unclassified and a PER-41 (pdf) or PER-40 (pdf) to rehire
Transfer from Unclassified to Graduate or Student Position - insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER 39 (pdf) to terminate unclassified and a PER-41 (pdf) or PER-40 (pdf) to rehire
Transfer from Graduate or Hourly Student position to Unclassified position - insert two rows in job (Row 1)	TER	Termination	ETM	End of Temporary	Submit termination or auto term based on previous appointment
Transfer from Graduate or Hourly Student position to Unclassified position - insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER-38 (pdf) to rehire
Transfer from an Unclassified Temporary Benefit-eligible Position to Unclassified Regular Benefit-eligible Position -insert two rows in job (Row 1)	TER	Termination	SEP	Separation with Benefits	Submit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from an Unclassified Temporary Benefit-eligible Position to Unclassified Regular Benefit-eligible Position -insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Non-benefit eligible Unclassified Position to a Temporary Unclassified Benefit-eligible Position - Insert two rows in job (Row 1)	TER	Termination	ETM	End of Temporary	Submit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Non-benefit eligible Unclassified Position to a Temporary Unclassified Benefit-eligible Position - Insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER-38 (pdf) Showing XFR (Transfer) EER (Employee Request)
Transfer from Unclassified Benefit-Eligible Position to a Classified Regular Position - Insert one row in job (Row 1)	XFR	Termination	EER or ERR	Separation with Benefits	Submit PER 38 (pdf) to transfer.