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Kansas State University

HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

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HRIS Classified/Unclassified Action/Reason Codes

Codes & Descriptions-
Popular Codes Emphasized
Action Code Action Code Description Reason Code Reason Code Description
DEM Demotion DCN Conversion(Div. of HR use only.)
DEM Demotion INV Involuntary (Used for classified employees only.)
DEM Demotion LIU In Lieu of Layoff
DEM Demotion UDE Unclassified Demotion (Used for unclassified employees only.)
DEM Demotion USP Unsatisfactory Performance (Used for classified employees only.)
DEM Demotion USP Unsatisfactory Performance (Used for classified employees only.)
DEM Demotion VOL Voluntary
DTAData Change AACClassified Acting Assignment (KAR 1-9-6(d))
DTA Data Change CNV Conversion (Div. of HR use only.)
DTA Data Change EPA Extend Probation for Appeal - Must be used when entering an extension pending the completion of a performance review appeal.
DTA Data Change EPD End of Probation (Used for classified employees only.)
DTA Data Change EXP Extend Probation (Used for classified employees only.)
DTA Data Change EXT Extension of Acting Assignment (Used for classified and unclassified employees.)
DTA Data Change RET Return From Acting Assignment
DTA Data Change STC Status Change\Fica Update (Used to change the FICA status -- E=Exempt from FICA, N=Subject to FICA.)
DTAData ChangeUNAUnclassified Acting Assignment (KAR 1-9-6(d))
DTA Data Change WCF Workers Comp Rtn to Work FT (Div of HR use only.)
DTA Data Change WCL Workers Comp With Leave (Div. of HR use only.)
DTA Data Change WCN Workers Comp Without Leave (Div. of HR use only.)
DTA Data Change WCP Workers Comp Rtn to Work PT (Div. of HR use only.)
DTA Data Change XLT Extend Limited Term (Used to extend appointments that have a predetermined termination date - no break in service.)
HIR Hire CNP Concurrent Position (Used for all employees who hold more than one position-either within the same department or a different department.
HIR Hire CNV Conversion (Div. of HR use only.)
HIR Hire HSH Higher Hire Step - Exceptional Qualifications
HIR Hire VAC Vacant Position (New employee - vacant position.)
LOA Leave of Absence CNV Conversion (Div. of HR use only.)
LOA Leave of Absence FUR Furlough (Div. of HR use only.) All benefits continue. Shortage of funds may necessitate the appt authority to furlough without pay all employees in the classified service in designated classes, org units, geographical areas, or any combination thereof.
LOA Leave of Absence HEA Health Reasons
LOA Leave of Absence LCA Leave to take Classified Acting Assignment
LOA Leave of Absence LEX Leave Extension
LOA Leave of Absence LTU Leave to take Unclassified (Classified employee leaves current position to take unclassified position.)
LOA Leave of Absence MAT Maternity/Paternity
LOA Leave of Absence MOP Military Leave
LOA Leave of Absence SEA Seasonal/Not Scheduled to Work (Voluntary LWOP--Used for classified or unclassified 9-Month Term Employees.)
LOA Leave of Absence SOP Sabbatical/Professional ( No Pay )
LOA Leave of Absence SWB Summer Leave with Benefits (9-Month Employees who appear in the University Budget.)
LTD Long-Term Disability with Pay DIS TSA Regents Disability (Div. of HR use only.)
PAY Pay Rate Change COL General Increase (COLA--Cost of Living)
PAY Pay Rate Change DEC Decrease - Disciplinary
PAY Pay Rate Change EQU Equity (Unclassified)
PAY Pay Rate Change MER Merit (Unclassified)
PAY Pay Rate Change OTH Other (Unclassified -- Used for all other pay rate changes.)
PAY Pay Rate ChangePPAProfessorial Performance Award
PAY Promotion PRO Promotion (Unclassified) Advance to a higher status( i.e., associate professor to professor or assistant professor to associate professor, etc.)
PAY Pay Rate Change REC Reallocation Per Job Study (Used for classified employees only.)
PAY Pay Rate Change SPM Step Movement (Normally automatic-based on time on step.)
PAY Targeted Salary Enhancement TGT Targeted Salary Enhancement(Unclassified) for targeted faculty as requested by K-State Compensation Task Force and approved by the administration
PLA Leave with Pay INV Investigation (KAR 1-10-7 Relief from duty, or change of duties, of perm. classified employee, with pay, under certain circumstances. Where appointing authority needs time to conduct an investigation before proposing dismissal, suspension, or demotion.)
PLA Leave with Pay JIN Job Injury (KAR 1-9-22 Any classified or unclassified employee who sustains a qualifying job injury, as determined by the employee's appointing authority, shall be eligible for job injury leave -- Paid while on injury leave.)
PLA Leave with Pay LWB Leave w/Benefits (Div. of HR use only.) Used when the employee takes a leave and benefits such as health insurance need to continue.
PLA Leave with Pay MWP Military Leave
PLA Leave with Pay SWP Sabbatical (Used for all employees on SABB leave. Sabbatical with pay.)
PRO Promotion HSP Promotion High Step - Exceptional Qualifications
PRO Promotion PRO Promotion New Position/Class (Change classified employee's position indicating a higher pay grade.)
PRO Promotion TRN From Training Class (Used for classified employees only.)
PRO Promotion UPR Unclassified Promotion
REC Return from Suspension REC Return From Suspension (Div. of HR use only.)
REH Rehire HSE Higher Hire Step Reemploy- Exceptional Qualifications
REH Rehire HSN Higher Step Reinstate - Exceptional Qualifications
REH Rehire HSR Higher Step Rehire - Exceptional Qualifications
REH Rehire MVS Move From State-Regent Mvmt (Move from SOK agency to Regents University-no break in service. Ex: SRS to KSU)
REH Rehire PRO Promotion-Regent Mvmt
REH Rehire REH Rehire (Rehire after break in service.)
REH Rehire REM Reemployment (Reemployed after classified employee lay off.)
REH Rehire RIN Reinstatement (Rehiring a former-permanent-classified State of KS employee within one year of a voluntary termination from State service.)
RET Retirement ER1 Early Retirement 1 (The State is not currently using this reason code. This was added "just in case" the legislature passed an early retirement package.)
RET Retirement ER2 Early Retirement 2 (The State is not currently using this reason code. This was added "just in case" the legislature passed an early retirement package.)
RET Retirement REG Regular Retirement
RFL Return from Leave RFL Return from Leave (Used most often for classified and unclassified employees on voluntary LWOP.)
RFL Return from Leave SLR Summer Leave Return (Used for 9-month classified and unclassified employees on involuntary LWOP.)
SUS Suspension DAC Personal Conduct(Classified employees only.)
SUS Suspension ILA Work Performance (Classified employees only.)
SUS Suspension SAF Safety Violation (Classified employees only.)
TER Termination CNV Conversion (Div. of HR use only.)
TER Termination CON Personal Conduct
TER Termination DEA Death
TER Termination DEM Demotion-Regent Mvmt (Moving to a different Regents position with a lower pay grade.)
TER Termination ELT End of Limited Term (Used for classified and unclassified TERM employees that are scheduled to terminate within a predetermined period of time. Benefit eligible positions only.)
TER Termination ETM End of Temporary (Used for all employees with temporary appointments. Nonbenefit eligible positions only.)
TER Termination IPD Termination/Inability to perform position duties
TER Termination LA1 Layoff - Shortage of Work/Funds
TER Termination LA2 Layoff - Incumbent Rtns Leave (The reinstatement of an employee returning from authorized leave.)
TER Termination LA3 Layoff - Incumbent Rtn Per CSB. (Empl is dismissed--agency fills the position--the dismissal is appealed--Civil Service Bd overturns the dismissal & returns the employee to the position. The agency has no vacant position so they have to lay someone off.)
TER Termination LA4 Layoff - Other (The abolition of a position or other material change in duties or organization.)
TERTerminationLA6 Layoff-Probationary Employee
TER TerminationLA7Layoff-Non State Job Hire
TER Termination MVS Move To State-Regent Mvmt (Employee leaves KSU to take position with another SOK agency.)
TER Termination PRO Promotion-Regent Mvmt
TER Termination RS0 Resign - Other
TER Termination RS1 Resign - Family Reasons
TER Termination RS2 Resign - Job Abandonment
TER Termination RS3 Resign - Health Reasons
TER Termination RS4 Resign - Personal Reasons
TER Termination RS5 Resign - Other Position
TER Termination RS6 Resign - Mutual Consent
TER Termination RS7 Resign - Return to School
TER Termination RS8 Resign - Dissatisfied w/Work
TER Termination RS9 Resign - Dissatisfied w/Pay
TER Termination TNR Not Reappointed/Continued
TER Termination UNS Unsatisfactory Work Performance
TER Termination XFR Transfer-Regent Mvmt (Employee leaves KSU for another Regents University position, i.e. KSU to FHSU; KSU to KU, etc.)
XFR Transfer EER Employee Request (No break in service - transfers from one KSU position to another KSU position, possibly a different KSU department.)
XFR Transfer ERR Employer Request
XFR Transfer LIU In Lieu of Layoff