HRIS Classified Action Reason Codes- Division of Human Resources at K-State

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HRIS

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
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K-State Home >
Division of Human Resources >
HRIS >
HRIS Codes >
Action/Reason Codes & Transaction Scenarios >
Classified

Acting Assignments

Process on current Employment Record #, normally zero. Do not add concurrent record. By keeping on employee on their current record, leave balances, service dates and benefits will remain intact.

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Classified to Classified - insert one row in job	DTA	Data Change	AAC	Acting Assignment on Classified	Submit Appointment Form (PER-38) (pdf)
Classified to Unclassified - insert two rows in job (Row 1)	DTA	Data Change	LOA	Leave to take Unclassified	Submit Appointment Form (PER-38) (pdf)
Classified to Unclassified - insert two rows in job (Row 2 Effective sequence)	DTA	Data Change	UNA	Unclassified Assignment	Submit Appointment Form (PER-38) (pdf)
Extend Acting Assignment	DTA	Data Change	EXT	Extension of Acting Assignment	Submit PER 39 (pdf)
Return from acting assignment	DTA	Data Change	RET	Return from Acting Assignment	Submit Appointment Form (PER-38) (pdf)

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Demotion

Transfer from Regular Classified to Regular Classified - decrease in pay - demotion, insert one row in job

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Demotion	DEM	Demotion	VOL	Voluntary	Submit PER-38 (pdf) showing DEM (Demotion) VOL (Voluntary)

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FTE Changes

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
FTE Changes	POS	Position	PFC	Percent/FTE Change	Submit a PER-39 (pdf). Indicate the new benefit program.

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Hire

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Hire - New Employee	HIR	Hire	VAC	Vacant	Submit PER-38 (pdf)
Hire - Concurrent Position- working multiple positions	HIR	Hire	CNP	Concurrent	Submit PER-38 (pdf)
Hire Classified Employee at Higher Step	HIR	Hire	HSH	Hire Higher Step - Exceptional Quality	Submit PER-38 (pdf) along with approval letter.

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Promotion

Transfer from Regular Classified to Regular Classified - increase in pay - promotion, insert one row in job

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Promotion	PRO	Promotion	PRO	Promotion New Position/Class	Submit PER-38 (pdf) showing PRO (Promotion) PRO (Promotion)

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Reallocation

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Reallocation	POS	Position	RPP	Reallocation - Position Review	Submit Appointment Form (PER-38) (pdf). Indicate any applicable position changed under Additional Information.

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Rehire

Use when there is a break in service

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Rehire	REH	Rehire	REH	Rehire	Submit PER-38 (pdf)

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Resignation

Submit PER 39 (pdf)

Transfer

**Transactions & Information**
Scenario	Action Code	Action Code Description	Reason Code	Reason Code Description	Paperwork required from Departments
Transfer from Temporary Classified to Regular Classified Position- insert two rows in job (Row 1)	TER	Termination	ETM	End of Temporary	Submit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Classified to Regular Classified Position- insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER-38 (pdf) showing REH REH.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 1)	TER	Termination	ETM	End of Temporary	Submit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified.
Transfer from Temporary Classified to Regular Unclassified Position - insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER 39 (pdf) to terminate classified and a PER-38 (pdf) to hire in unclassified.
Transfer from Temporary Classified to Temporary Classified Position - no break in service (Row 1)	TER	Termination	ETM	End of Temporary	Submit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Temporary Classified to Temporary Classified Position - no break in service (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Regular Classified to Regular Classified Position - no break, same rate of pay - insert one row in job	XFR	Transfer	EER	Employee Request	Submit PER-38 (pdf) showing XFR (Transfer) EER (Employee Request)
Transfer from Regular Classified to Regular Unclassified Position	PRO	Promotion	UPR	Unclassified Promotion	Submit a PER-38 (pdf) to Promote because of different benefits. Note: We don't terminate & Rehire because this would end benefits.
Transfer Classified to a Graduate or Hourly Student Position - Insert two rows in job.(Row 1)	TER	Termination	ETM or RS5	End of Temporary or Resign- other position	Submit PER 39 (pdf) to terminate and a PER-41 (pdf) or PER-40 (pdf) to rehire.
Transfer Classified to a Graduate or Hourly Student Position - Insert two rows in job. (Row 2 Effective sequence)	REH	Rehire	REH	Rehire	Submit PER 39 (pdf) to terminate and a PER-41 (pdf) or PER-40 (pdf) to rehire.
Transfer from Graduate or Hourly Student position to a Classified position - insert two rows in job. (Row 1)	TER	Termination	ETM	End of Temporary	Submit termination or auto term based on previous appt.
Transfer from Graduate or Hourly Student position to a Classified position - insert two rows in job. (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PRE-38 (pdf) to Rehire
Transfer from Unclassified Benefits-eligible Position to a Classified Temporary Position - insert two rows in job (Row 1)	TER	Termination	RS5	Resignation other Position	Submit PER 39 (pdf) to terminate unclassified and a PER-38 (pdf) to rehire into classified
Transfer from Unclassified Benefits-eligible Position to a Classified Temporary Position - insert two rows in job (Row 2 Effective Sequence)	REH	Rehire	REH	Rehire	Submit PER 39 (pdf) to terminate unclassified and a PER-38 (pdf) to rehire into classified
Transfer from Unclassified Benefits-eligible Position to a Classified Regular Position - Insert two rows in job (Row 1)	XFR	Termination	EER or ERR	Separation with Benefits	Submit a PER-38 (pdf) to transfer.