The Discretionary Day balance appears on the Leave Accrual Report as 24 hours for eligible employees who have not used their Discretionary Day. This does not mean that every employee has a 24-hour discretionary day or three 8-hour discretionary days. The 24-hour balance allows employees who normally work greater than 8 hours a day to take the entire day off without using additional leave. All employees are limited to using the discretionary day on a single day.
For example, if an employee normally works 8-hour days and chooses to use their Discretionary Day (8 hours) the earnings code DDY or DDE will be recorded in HRIS. After DDY or DDE is recorded in time and leave, "D-Day" will discontinue appearing in Employee Self Service and "DD" will discontinue appearing on the paycheck/pay advice. The remaining hours (16 hours in this example) will appear in the employee's "Adjusted Year-to-Date" balance.
Note: Discretionary Day displays as "D-Day" in Employee Self Service, and as "DD" on the paycheck or pay advice with no balance if the employee has not used their Discretionary Day. So, if the employee sees "D-Day" in Employee Self Service, or "DD" on their paycheck or their pay advice, they have a discretionary day to use before the last day of the last pay period ending in the calendar year.
Please contact Alma Deutsch at (785) 532-1448 or Kristi Fronce at (785) 532-1889, if you need further explanation.