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Human Resources

Processing Graduate Student Transactions for Summer

Important Payroll Dates

Summer employment dates and semester dates are available at Payroll and Employment Dates.

Employment Eligibility

For employment during the summer a graduate student must meet one of the following requirements:

  1. Be enrolled in three semester credit hours during the summer or
  2. Been enrolled in at least six credit hours the previous spring semester

If the student doesn't meet either of these criteria, they cannot begin employment until the start of the fall semester.

Graduate Student Appointment

Summer School Appointments - Graduate Teaching Assistants

  • Individual Graduate Student Appointment Form (PER-41) are not required for summer school appointments if the person held a graduate student appointment during the preceding spring semester. The information provided by the colleges will be forwarded to HR for processing into HRIS. Individual appointment forms are only required on new Graduate Teaching Assistants.

Summer Appointments - Graduate Research Assistants


  • To process terminations, departments may update the Appointment End Date (pdf). Terminations may also be processed by submitting a Change or Separation Form (PER-39) if the end of appointment date is different than that indicated at the time of appointment. Use Action "Termination" (TER) and Reason "End Temporary Appt" (ETM).