Processing Payroll Funding For FY 2015 and FY 2016

Fiscal Year 2015

June 3    Final day to submit retroactive funding transfer requests for FY 2015.

Fiscal Year 2016

In HRIS, an effective date greater than 06/7/15 cannot be added/inserted until the FY 2016 projects have been loaded to the payroll funding distribution pages.

April 17    Ksu SS (Summer School) Dept page updated by HR. (Only for those who maintain summer school payroll funding.) Path: Workforce Administration > Job Information > Summer School > Set Up > Ksu Ss Dept

June 8    HCS transfers summer funding for 06/7/15 from Ksu Ss Dept page to payroll funding distribution pages for summer school positions.

June 8   FY 2016 projects will be added to payroll funding distribution pages. A 06/7/15 effective-dated row is automatically inserted into each level of funding to reflect new fiscal year projects. The fiscal year 2016 effective-dated row of 06/07/15 will be a copy of the most current effective-dated row from fiscal year 2015.

June 8    Budget funding transferred to payroll funding. Budget funding designated by major administrative officers as payroll funding copied and loaded into the payroll funding distribution pages.

June 8   Begin verifying and correcting FY 2016 payroll funding upon notice from Human Capital Services. To assist with verification, run the Position Funding by Department Report as of 06/7/15 or 06/20/15.

If future funding is known, future effective-dated rows may be inserted into the payroll funding distribution pages.

June 9   FY 2016 Beginning of first pay period (06/7/15 - 06/20/15)

Funding prior to 06/7/15 will display FY 2015 projects and funding beginning 06/7/15 will display FY 2016 projectsAll days must be funded. Never delete the 06/7/15 effective-dated row.

EXAMPLES -

FY 2015: If funding is changing effective 05/25/15, use "Correction" mode to insert a new effective-dated row -- enter 05/24/15 -- update the distribution of projects using FY 2015 projects.

FY 2016: If funding is changing effective 06/7/15, use "Correction" mode to correct the existing row using FY 2016 projects.

If funding is changing prior to 06/7/15 and the FY 2016 row has been inserted, please be sure to update both FY 2015 and FY 2016 if funding should be carried forward to FY 2016.

June 22   Deadline for timely on-line payroll funding updates for the 06/7/15 - 06/20/15 pay period.

June 24    Final pay calculation for the 06/7/15 - 06/20/15 pay period runs after 6:00 pm.

June 25    HRIS View Only

June 26    HRIS available for payroll funding transactions -- on-line entry.

July 6    Deadline for timely on-line payroll funding updates for the 06/21/15 - 07/4/15 pay period.

July 8   Final pay calculation for the 06/20/15 - 07/04/15 pay period runs after 6:00 pm.