Human Resources Newsletter-December 5, 2014


HRIS Access Report

Please run the HRIS Access Report periodically to ensure only those who need HRIS access has this capability.

Workforce Administration > Workforce Reports > HRIS Access

For those who no longer need HRIS access, an on-line HRIS Termination Form may be submitted for these individuals. No need to submit this form for those who are leaving the university. When HRIS recognizes a termination or retirement, the system automatically removes access except for Employee Self Service.

I-9 Reciprocal Processing Consortium

The College and University Professional Association for Human Resources (CUPA) provides an I-9 Reciprocal Processing Consortium. This site identifies institutions outside of Kansas that may be contacted to assist employees with completing the Form I-9, if they are not able to do it locally. Institutions within the consortium have consented to assist each other with completing the Form I-9 for employees.

Based on the zip code, the reciprocating institution is identified. You will receive the name of the individual who you may contact within that institution who has agreed to complete the Form I-9. Please begin using this site when you need to have the form completed remotely. Contact your HR representative with questions or concerns

Benefits Specialist Position

Please join Human Capital Services in welcoming Catherine Newsham to K-State and the benefits team. Newsham has been hired as a benefits administrator and will start in this role immediately. She has worked for the university for several months in a temporary role and has provided assistance for all areas of benefits. In an effort to provide a holistic customer service experience, Newsham will provide support to K-State employees in all areas of benefits. However, her primary responsibility will be in the area of retirement programs.

$250 bonus included in December 5 paychecks for eligible employees

The Legislature approved a one-time $250 bonus for eligible employees to be included with the December 5, 2014 paycheck. University Support Staff, Professional Staff and Faculty who are eligible for the bonus will see Bonus – Legislature Authorized under Hours and Earnings when they view their paycheck via Employee Self Service/HRIS.

Bonus criteria: To receive the bonus, the employee must have a hire date as of, or prior to November 25, 2013 and have a 1.0 full-time equivalent (FTE) from Monday, November 25, 2013 through Friday, November 21, 2014 within the same company (State of KS or K-State Student Union or Student Publications). Employees in multiple positions within the same company, that when combined is 1.0 FTE are receiving the bonus. Also, employees on extended military or medical leave and those on phased retirement and sabbatical leave are receiving the bonus.

Questions may be directed to the Division of Human Capital Services at (785) 532-6277.
"My dad used to say, You wouldn't worry so much about what people thought of you if you knew how seldom they did." - Dr Phil McGraw