Human Capital Services Newsletter-July 2, 2015


Job Analysis Questionnaire Update

The Compensation and Organizational Effectiveness (COE) team has been hard at work navigating the Job Analysis Questionnaire (JAQ) as part of the Rediscover Total Rewards initiative. 

The process of gathering JAQ data is currently halfway completed.  The Student Life and Unclassified groups are under way in completing their questionnaires.  We anticipate these groups to complete this important step by August.

The COE team is in the process of preparing position data for University Support Staff and Information Technology groups, and will soon be sending this data to CBIZ for position analysis and benchmarking (see Compensation Glossary).

As a reminder, the reclassification of filled positions was suspended effective May 1, 2015, and remains suspended at this time.

Fiscal Year 2016 Employer Payroll Benefit Rates

Please distribute this information to staff that are responsible for payroll accounting activities in your unit. The fiscal year 2016 employer payroll benefit rates are available on our Human Capital Services website. These rates begin with the payroll period June 7, 2015 through June 20, 2015 paid on July 2, 2015.  If you have any questions or need additional information, please contact Human Capital Services at (785) 532-6277.

Did You Know?

There are times when an employee may not have a large enough paycheck for health insurance deductions.  When that is the case, they will need to pay by personal check directly to KSU.  Some possible instances include, but are not limited to; not enough leave to cover time off, not enough hours worked or worker’s compensation.

After each pay period calculation is done, HCS Benefits receives a report for those employees in this situation.  Employees will receive an email from benefits indicating the amount and due date for payment.

Employees on leave, but not FMLA protected leave, pay the employee only premium to KSU for the first 30 days.  If leave without pay goes for 31 days or more, the employee would then be responsible for paying the entire premium-employee and employer through the State of Kansas Direct Bill program.

Employees that qualify for and are out of FMLA protected leave, pay the employee only portion to KSU for 12 weeks.  At the end of the 12 week allowance, the employee would be responsible for paying the entire premium-employee and employer through the State of Kansas Direct Bill program.

Free Biometric Screenings

HealthQuest is a program provided to reduce your premium and obtain a healthier lifestyle.  In addition to the free biometric screenings, employees have the opportunity to receive assistance to stop tobacco use, obtain lifestyle coaching and participate in wellness challenges that are fun and interactive relating to specific health behaviors. 

Free Biometric Screenings: An appointment is required for a biometric screening.  Please arrive only at your appointment time.  Due to a tight schedule, early arrivals won’t be seen until their scheduled appointment time.  Additionally, walk-ins can’t be screened.  Sign up for a free Biometric Screening appointment on the days listed below.  Future dates will be forthcoming.  A biometric screening is necessary to complete the online health assessment questionnaire, which is required to be eligible for discounted premiums on health insurance.  These free screenings are one of three ways to get your biometric information, with the other two choices; a well check up to your physician, or an at home test.  The Biometric Screening results and completion of the online Health Assessment Questionnaire are required and worth 10 of the total 30 credits needed by November 15, 2015 to receive the discounted premium for Plan Year (calendar) 2016. Biometric screening results, the online Health Assessment Questionnaire, and any additional credits you earn throughout this period must be manually entered into the portal at  

Complete information on this portion of the requirement is available at   Questions? Contact

Upcoming Screening Dates at Peters Recreation Center Room 138

July 28, 2015  8a-1p

July 29, 2015  8a-1p

July 30, 2015  8a-1p

Training for the New Hiring Process

The Talent Acquisition team is taking our show on the road!  After participating in the Kaizen event, reviewing the AON Hewitt Report, and listening to our peers across campus we have been working diligently to streamline the hiring process. We are very excited to share this new process with the campus.

Please join us in Room 227 at the K-State Student Union on one of these following times and dates to learn more:

  • Wednesday, July 22, 2015
    • 10:00AM
    • 1:30PM
  • Friday, July 24, 2015
    • 10:00AM
    • 1:30PM
  • Wednesday, July 29, 2015
    • 10:00AM
    • 1:30PM
  • Thursday, July 30, 2015
    • 10:00AM
    • 1:30PM
  • Friday, July 31, 2015
    • 10:00AM
    • 1:30PM

We hope to see you all there!

Talent Acquisition Team

Form I-9 Basics and Compliance Training

Two additional Form I-9 Basics and Compliance Training sessions have been added for department liaisons that are responsible for accurate completion of the Employment Eligibility Verification Form (Form I-9).  The Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.  All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment.  This includes citizens and noncitizens. 

These sessions are designed for those who want to refresh their skills or for those who want to learn the process for the first time.

  • Session 0004 – July 14, 2015 from 10:00-11:00 a.m. in 107 ED (Edwards Hall Commons Area)
  • Session 0005 – August 11, 2015 from 10:00-11:00 a.m. in 123 Leadership Studies

Registration may be done by one of the following methods:

  • Through HRIS Self Service. Path:  Employee Self Service>Learning and Development>KSU Training Enrollment or
  • E-mail  Please include your name, department, employee ID number (required), course title as well as course number (WHR130) and indicate the session you wish to attend.

If you have questions please contact Frieda Beat at (785) 532-1884 or

“Never judge a book by its movie.”  J. W. Eagan