Human Capital Services Newsletter-July 17, 2015


  New Form I-20 Format for Foreign National Students

The format for Form I-20 issued to F-1 students has recently changed. This redesign Form I-20 was part of a larger Student & Exchange Visitor Information System (SEVIS) Release 6.21. The new I-20s look drastically different than the previous forms. We want campus partners to be aware of the changes and that these new forms are legitimate. International Student & Scholar Services (ISSS) will be issuing new forms for all F-1 students at Kansas State University over the next year. There is no mandate that students must have the new version immediately. By July 1, 2016, all F-1 students and their dependents are required to have the new version of Form I-20. A sample of the form is included below.

If you have any questions about the new form or any immigration documents, please contact ISSS by phone at 785-532-6448 or email at

image of new I-20

Payroll Chat

The July Payroll Chat Newsletter is now available and provides up-to-date payroll and transaction related information.

REMINDER- Return Unclassified Pay Increase Corrections

Emails regarding unclassified pay increases were sent to major administrative units in June. Corrections for 12-month were to be returned immediately.  Corrections for 9-month were to be returned by early August. If you have corrections, but have not returned the listings to HCS, please be sure to do so now. Thank you!

Template Based Hire - Form Enhancements

Great news! Based on suggestions from department HCS liaisons, we have added several enhancements to the Hourly Student Data Sheet (PER-40) and the Graduate Student Appointment Form (PER-41) printed via Template Based Hire (TBH).

Human Capital Services is happy to announce that the following fields, which previously were not available, now appear on these forms when using TBH: Citizenship, Visa Type, and College Work Study. Other fields that were added a few weeks ago and appear on these forms: Additional Information and Funding Information (defaults based on current position funding).

We hope these changes will help to make the Template Based Hire process even smoother! If you have any questions, please contact your HCS Resource Center & Operations representative.

"I'm a great believer in luck and I find the harder I work, the more I have of it." - Thomas Jefferson, third US president, architect and author (1743-1826)