Human Capital Services Newsletter-May 26, 2015

Topics


Contract Renewals for Unclassified Term Contracts

To submit the contract renewals for unclassified employees with term contracts, please forward a copy of the contract to Human Capital Services. We ask that the employee ID either be printed or written at the top of the contract.

In the past, HCS required a Change or Separation Form (PER-39) in addition to the contract for each renewal. In an effort to reduce paperwork, we are eliminating the PER-39 requirement as long as the employee ID is included on the contract.



9-Month Graduate Student Short Work Break

Nine-month graduate students with a current appointment end date of 5/23/2015 will be placed on "Short Work Break" effective 5/24/2015. These rows will be inserted late Thursday afternoon, May 28th.

If a nine-month graduate student is to continue their appointment with no break in service, the end date should be changed to reflect that extended appointment date. Here are some examples -- if the employee is to be appointed until June 6th, change the appointment end date to 6/6/2015. If the employee is to be appointed until the start of the fall semester with no break in service, change the appointment end date to 8/15/2015. If the employee is to be appointed through December, change the appointment end date to 1/2/2016.

For those employees who are currently Graduate Teaching Assistants but will be changing to Graduate Research Assistants for the summer, the GTA record should be placed on short work break with the GRA appointment being on a different position and record number.

Please have all updates to appointment end date completed by Wednesday, May 27th at noon. If you have questions, please contact your HCS representative.


Summer Hours for Students

Hourly students who are eligible to work during the summer may work up to 40 hours if not taking classes or if they are enrolled in less than 4 credit hours. If they are enrolled in 4 or more credit hours, they are limited to 30 hours per week during the summer.

Graduate students who are eligible to work during the summer may work up to 20 hours per week in their summer graduate appointment. They are able to work an additional 10 hours per week if hired as an hourly student in addition to the graduate appointment and if they are taking classes. If they are not enrolled in classes, they may work up to 20 hours on the hourly student appointment in addition to the graduate appointment.

Non-resident students may work up to 40 hours per week during the summer as long as they are not enrolled in four or more credit hours.


 

"The highest result of education is tolerance." - Helen Keller, author and lecturer (1880-1968)