HRIS Tips

Keyboard Shortcuts

HRIS-HotKeys
Hot KeyButton or LinkAction
Alt + 1save  buttonSave Page
Alt + 2Return to  Search buttonReturn to the search page
Alt + 3Next in List  buttonView the next row in the search list
Alt + 4Previous  in List buttonView the previous row in the search list
Alt + 5Look up  page or calendar promptOpens the Look Up page or Calendar prompt
Alt + 6popup window  buttonOpens the pop-up window on a page
Pop-Up Functions are not available yet
Alt + 7insert row  buttonInserts rows in a grid or scroll area
Alt + 8delete row  buttonDeletes rows in a grid or scroll area
Alt + .   *note:next row buttonNext row in a grid or scroll area
Alt + ,  *note:previous row buttonPrevious row in a grid or scroll area
Alt + '  *note:View All buttonView all rows of data in grid or scroll area

*Note: May be used with Update/Display All or Correction Modes.

Function Key:F11 & Resizing your desktop

Function Key:F11

The function key ... F11 ... toggles between full-screen and regular views.

  • To enlarge a HRIS page ... select F11.
  • To restore original page image ... select F11 again.
How to Change Resolution/Desktop Display

How to Change Resolution ... Desktop Display The best resolution for viewing HRIS pages is 1024 x 768 pixels. Follow these steps to view or update your desktop display settings.

  1. Close all software applications before beginning this process.
  2. Access the Control Panel by selecting the Windows "Start" Button > Settings > Control Panel > Display > Settings
    • The display (colors and screen area) will appear.
    • Jot down original Screen Area settings in case you want to change it back later.
  3. Change the display (Screen Area) by sliding the arrow either left or right on the bar. The best resolution for HRIS is 1024 by 768 pixels.
  4. Select "OK" ... the following message will appear: Windows will now reside your desktop. This could take a few seconds, during which your screen might flicker. Select "OK" at the bottom of this message.
  5. The following message will appear: You resized your desktop. Do you want to keep this setting? Select "Yes" at the bottom of this message.
  6. Close the Display Properties and Control Panel.

After completing these steps, your desktop will be resized for ALL applications. To change your desktop back to the original setting, follow these directions using the hand-written setting indicated below Step 2.

Funding Tips

Downloading Pay Distribution Summary Data into an Excel Spreadsheet

  1. Payroll for North America>Payroll Funding>Review Funding>Pay Distribution Summary
  2. Access “Download” icon/grid download Icon

icon in HRIS grid

HRIS Data and Job Data Tips

Avoid Retyping

To avoid retyping the Employee Id, Department Id, Name, etc. when going from one Human Resource Information System (HRIS) application to another, use the following cut and paste method:

  1. After entering the Id or name in a dialog box, highlight and select the data by holding down on the left mouse button while dragging it across the selected field. Note: Depending on monitor colors, highlighting may not be visible.
  2. After highlighting/selecting the Id or name, use the "Control" and "Insert" keys together to select and store the data in a buffer.
  3. After entering the next HRIS application dialog box, place the cursor in the Id or name field, select the "Shift" and "Insert" keys together. The stored Id or name will appear.
View Job Data Multiple Positions

To view job information for employees who are in multiple positions, you may use the following path:

Administer Workforce > Administer HR (KSU) > Inquire > All Jobs Summary

After entering employee's ID or employee's social security number or employee's name as search criteria in the dialogue box, select "OK".

This page will reveal all positions for the employee and will include the following information for each position:

Employee Name, Employee ID, Employee Rcd #, Effective Date, Seq #, Empl Status (i.e. active, terminated, etc.), Position Number, Action\Reason Codes, Job Code, Department, Employee Type, Standard Hours, Full-Time/Part-Time, Regular/Temporary, Pay Group, Compensation Frequency, Salary Plan, Grade, Last Check Date, Compensation Rate, and % Change (percent change in salary).

View University Support Staff Salary Scale

The university support staff salary scale may be viewed in HRIS by using the following path:

Administer Workforce > Plan Salaries (GBL) > Setup > Salary Grade Tables
Search Criteria: Salary Administration Plan = CLA

Click "Search".

Select the desired grade from the list box. The steps, hourly rate, monthly rate, and annual rate will appear on the page for the selected grade. 

Report List

After executing a report, the report is stored in your report list for 30 days.

  1. Access Report List
    • Reporting Tools > Report Manager > Administration Tab
  2. Set up "View Reports for" area as follows;
    • Status: Blank
    • Process type: Blank
    • Last: 30 Days
  3. Select "Refresh" & executed reports will appear.
    • If "View All" is highlighted, select it to view all reports in Report List.
    • To view/print a report, select "View."
  4. Report/Log Viewer will appear.
    • Open the .PDF or .CSV file to view"print the report.

After 30 days, the report(s) will automatically be expunged from the Report List.

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