Benefits Enrollment & Change Notification Timelines

Retirement

Kansas Public Employees Retirement

Participation after one year waiting period. Participation is mandatory. Waiver of one year waiting period available if:

  • employee currently enrolled in KPERS; or
  • employee previously enrolled in KPERS with a current active contract.

Division of Human Resources notifies employee of KPERS start date and completion of KPERS-1 form (Member Status Report).

Kansas Board of Regents (KBOR)

Participation after one year waiting period. Participation is mandatory. Waiver of one year waiting period available if:

  • employee participated at least one year (365 days) within the last five years at another United States institution of higher education; or
  • employee participated at least one year (365 days) within the last five years in a State of Kansas retirement plan (e.g. KPERS).

Employee has 90 calendar days from hire date to provide documentation of prior participation in a qualifying retirement plan. Enrollment effective upon acceptance of documentation and election of retirement plan provider. Division of Human Resources notifies employee of KBOR start date.

Insurance

Group Health Insurance (GHI) Enrollment

Participation is optional. If enrolling or not enrolling, employee must complete a State of Kansas Health Plan Enrollment Form within 31calendar days of hire date making their selection. Submit State of Kansas Health Plan Enrollment Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificate).  Coverage Begin Dates for Newly Hired Employees(pdf

Group Health Insurance (GHI) Changes

Any qualifying mid-year events must be elected within 31calendar days of the event. Submit State of Kansas Health Plan Change Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificates).

KanElect Flexible Spending Account (FSA) Enrollment

Participation is optional. If enrolling, employee must complete a KanElect Flexible Spending Account Enrollment and Change Form within 31calendar days of hire date making their selection.  FSA Eligibility Table (pdf

KanElect Flexible Spending Account (FSA) Changes

Any qualifying mid-year events must be elected within 31 calendar days of the event. Submit KanElect Flexible Spending Account Enrollment and Change Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificates).

Basic Term Life Insurance (150%)

Submit KPERS-7/99 (Designation of Beneficiary) immediately upon appointment.

KPERS Optional Group Term Life Insurance (OGLI)

Participation is optional. Enrollment may be selected any time; however, employee guaranteed coverage of up to $50,000 if selected within 30 calendar days of hire date. Later enrollments or amounts over $50,000 require underwriter approval.

Teachers and Employees Association (TEA) Term Life Insurance

Participation is optional. Enrollment may be selected any time; however, employee guaranteed coverage of up to $50,000 if selected within 31 days of hire date. Later enrollments or amounts over $50,000 require underwriter approval.

Workers’ Compensation Program

Submit Accident Report to Benefits@ksu.edu within 3 business days of injury or accident. Medical updates submitted to the Division of Human Resources as soon as possible. Advise Benefits@ksu.edu immediately when employee returns to work if absent one full shift or more.

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