Notary Public Instructions
Most KSU departments require that the personnel specialist in
their department become a Notary Public, to notarize various official
university documents and signatures on appointment papers. To become
a Notary Public for your department, approval from the Department
Head must be obtained. The following documents must be
completed and submitted to the Division of Human Resources (not
directly to the Secretary of State office). The Notary
Public Appointment Program Administrator will then arrange for
the bond, filing fees, and forwarding of the forms to the Secretary
NOTE: Renewal applications should be submitted to Human Resources
using the forms indicated below approximately one month prior to
the expiration date.
- You will need to coordinate the purchase of a Notary
Public seal or rubber stamp with your official name on it as
shown on your application with your departmental office supply/purchasing
agent. You will need to use current office
supply contracts (Staples) or follow local authority for purchasing your
- Notary Public Appointment
Form (pdf). Complete Part A.
Personal Information and Part B. Oath sections of the Notary
Public Appointment Form, having your signature notarized
by a current Notary. You will need the notary stamp
mentioned in step 1 to be able to complete this form.
- Request of Notary Public (pdf).
Complete and print the Request of Notary Public form, having
the department head sign the form to ensure approval is obtained. This
form will provide the information needed to have the invoice
sent from the bonding company to your department for payment.
- Send both forms to the Division of Human Resources,
Notary Public Appointment Program Administrator, 103 Edwards
Hall for processing.
As soon as the Notary application has been approved by the Secretary
of State, the appointment certificate and expiration date will
be mailed to the applicant at their residence as
indicated on the appointment form.
Questions may be directed to the NPA Program Administrator at
Kansas Secretary of State Information: