The Leave Request for Salaried (Exempt) Faculty and Staff form needs to be completed and approved in advance of leave taken except for illness, in which case the leave request needs to be completed and approved as soon as possible.
|Name:||Your name (Ex: John Smith, Willie Wildcat, etc.)|
|E-Mail Address:||Your complete e-mail address (Ex: email@example.com)|
|Dates/Hours of Leave - Vacation and Sick Leave are recorded in 4-hour increments|
|From Date:||First day of requested leave|
|To Date:||Last day of requested leave|
|Total Hours Requested:||Ex: 2, 4, 8, 40, etc. Even though vacation and sick leave are recorded in 4-hour increments, department policy may require that any time you plan not to be at work, leave needs to be requested. Exempt employees use sick leave, annual leave and shared leave in 4-hour increments. All other types of paid leave, (i.e., jury duty, funeral leave, military, donor leave are requested and used in .25 hour increments.|
|Leave Type (Select one):||
Vacation Leave - VAE|
Sick Leave - SCE
Funeral Leave - FNE
Jury Duty - JRE
Military Leave - MIE
Leave Without Pay - LWP
Discretionary Day - DDE
Holiday Compensatory Time - HCE
Reason for Leave or Other Absence (Optional):
|(Ex: Disaster Leave - DSE (flood, tornado, etc.), Donor Leave - DNE (organ, tissue, bone marrow, blood donation procedure), etc.|
|Supervisor's e-mail address:||(Required for on-line submission) Your supervisor's complete e-mail address (Ex: firstname.lastname@example.org)|
Exempt employees are encouraged to include the department timekeeper e-mail address in the Department Timekeeper e-mail address box. The supervisor will receive the following type of message:
Purpose: This is a leave request.
Reply to the employee's message to approve or disapprove the leave and send a copy to the department timekeeper.
Name: "Employee's Name"
Leave_type: Vacation Leave-VAE
From_Time: 8:00 a.m.
To_Time: 5:00 p.m.
As the e-mail message indicates, the supervisor should reply to the requestor to approve or deny the request for leave. The supervisor must ensure that either an electronic copy or a printed copy of the approved Leave Request is provided to the department timekeeper.
Questions regarding this process should be directed to Alma Deutsch, Division of Human Resources at (785) 532-1448 or email@example.com.