Employment Eligibility Verification (Form I-9)
Employers must complete Form I‐9 to document verification of the identity and employment authorization of each new employee (both citizen and noncitizen) hired after November 6, 1986 to work in the United States.
Watch the free Form I-9 Webinar On-Demand from USCIS. Choose the chapters of your choice or watch the entire 22 minute video in one sitting. You will see how to complete Sections 1, 2 and 3, best practices and much more. It’s a great training tool!
Examples of completed Form I-9:
- U.S. Citizen
- J1 Exchange Visitor/Student
- F1 Student Academic Studies
- F1 Student on Optional Practical Training (OPT)
- New H1B—Changed Employer (porting)
The College and University Professional Association's I-9 Consortium site identifies institutions outside of Kansas that may be contacted to assist employees with completing the Form I-9, if they are not able to complete it locally. Institutions within the consortium have consented to assist each other with completing the Form I-9 for employees. Simply enter the zip code for the employees location and you will be given the name of someone to contact at that institution who may be of assistance.
Section 1. Employee Information and Attestation
- Employees must complete and sign Section 1, no later than the first day of employment. Note: Section 1 can be completed any time between acceptance of a job offer and the first day of employment.
- Must present to employer documentation that establishes identity and employment authorization. Must choose documents from the Lists of Acceptable Documents found on the last page of the Form I‐9. Documents must be unexpired
- The Preparer and/or Translator Certification section (refer to Form I‐9 instructions page 2) must be completed if the employee requires assistance to complete Section 1. (e.g., the employee needs the instructions or responses translated, someone other than the employee fills out the information blocks, or someone with disabilities needs additional assistance.
Section 2. Employer or Authorized Representative
- Must ensure that Section 1 has been completed properly and on time.
- Examine original documents presented by employee and fully complete Section 2 no later than 3 business days of employee’s first day of employment.
- Make copies of documents used to verify identity and work authorization and attached with Form I‐9.
Section 3. Reverification and Rehires
- For rehires with a break in service of 30 days or more Section 3, Block B needs to be completed or you may complete a new Form I‐9. If the break in service is more than 3 years, then a new Form I‐9 would be required.
- When an employee’s work authorization expires, you must reverify his or her employment authorization by completing Section 3, Block C prior to the expiration.