Veterans' Preference Applicants who score in all areas of preferred
criteria are entitled to an interview regardless of their score on the
initial screening document.
Changes to the State's
Veterans' Preference policy as authorized by
2008
Substitute for House Bill 2562 became effective on July 1, 2008. They
are summarized below.
*New provisions for Veterans' Preference - (K.A.R.
**1-6-21)***
Effective immediately for all classified positions eligible for
Veterans' Preference.
- Provisions now include the *spouse* of Veterans who are determined
eligible for Veterans' Preference in accordance to the State of Kansas
Veterans' Preference policy, K.S.A. 73-201. This provision applies to
the spouse of a disabled Veteran, spouse of a POW or unmarried spouse of
a deceased Veteran.
- Within 30 calendar days of filling a position, applicants with
"Veterans' Preference Verified" indicated on the Applicant
Summary
must
be notified by *certified mail* if they were not selected for the
position.
- Only those applicants certified as Veterans who meet both the minimum
requirements and the preferred selection criteria for the position are
required to be offered an interview and considered for the position.
- Criteria used to determine whether an applicant is qualified for the
position must be signed and dated by the Appointing Authority or the
Appointing Authority's designee.
Kansas Employee Preference
Employees who have been laid off after June 8, 2002, are eligible for
Kansas Employee Preference. If a classified employee who has been laid off
meets the minimum requirements for a vacant position and they present a
copy of their Kansas Employee Preference letter to the Division of Human
Resources, recruitment will cease and the individual will be entitled to
claim the position.
Related Information
Department Recruitment
Procedures for Filing Classified Vacancies
- Documents to Submit for Recruitment
- Recruitment Materials
- Screen Application Materials
- Prepare to Interview
- Interview Candidates
- Selection/Hire
- Complete the Process
These procedures are for departments filling classified positions.
Refer to the Office of
Affirmative Action for the unclassified
faculty and staff recruitment procedures for unclassified faculty and
staff
positions.
- Applicant Summary, Certified List of Eligible
Candidates.
- Original application materials of all candidates
Note: Original Application Documents are submitted
to departments without HR retaining a copy.
The hiring department is responsible for safeguarding the application
documents. After the recruitment is completed, the original
documents must be returned to HR and will be retained as
part of the permanent
recruitment file. Departments may retain a copy of
the documents for their recruitment file.
- Copy of Request for Certified Names, (PER-5).
- Position Summary used for posting recruitment online.
- Evaluate the application materials of each applicant based
on the screening criteria listed on the Initial
Screening of Candidate (AA-28) and enter
the ratings
and scores on this form.
- Select the applicants with the highest scores to
interview.
- Departments must interview a minimum of
three candidates.
- Contact the Office of
Affirmative Action at 532-6220 for approval to interview
prior to contacting applicants for an interview.
- Contact applicants selected and approved by Affirmative
Action for interviews.
- Advise applicants that Parking Permits are required
on campus
- Refer applicants to Parking Services at 1 KSU
Parking Garage by K-State Union
or to the metered parking.
- Send letters to candidates not selected for interview. See sample letter (pdf)
- Make notes of the interviews.
- Contact references only after applicant
is interviewed.
- Contact the Office of Affirmative Action at 532-6220 for
approval to hire candidate of choice. Be prepared to list other
eligible candidates in the event the first candidate declines the
offer.
- Offer the position to candidate, contingent on the
background check if the applicant is not a current employee.
- If the offer is accepted, the candidate of choice
must complete a Background Check.
- Set a start date agreeable for hiring
department and new hire.
- Complete the PER-10, including reason for selection and forward
to the Office of Affirmative Action for signature
approval.
- Notify all other candidates in writing that the position
has been filled.
- Applicants not selected who have Veterans'
Preference Verified
must be notified by certified mail within 30 days of
selection. Make a copy of the certified mail receipt and forward the copy
to HR, Employment Services.
- Complete all appropriate paperwork for hiring classified employees.
- Send the original documents for recruitment back to Human Resources,
Employment Services:
- Applicant Summary of Certified Eligible
Candidates
- Application materials including cover letters, resumes,
transcripts, etc.
- Completed AA-28 listing all applicants, screening criteria,
rating and scores
- Completed PER-10 with signature from
the Office of Affirmative Action
and include reason for selection
- Appointment form
- Example of letter sent to the other applicants stating
the position has been filled
- PER-5 with checklist of forms completed.
These procedures are for departments filling classified positions.
Refer to the Office of
Affirmative Action for the unclassified
faculty and staff
recruitment procedures for unclassified faculty and staff
positions.