The purpose of a cover letter or letter of interest is to introduce your professional background to the employer.
It is also intended to highlight some of your skills, convince the prospective employer that you have something valuable to contribute and that it would be worth their time to interview you.
Download the free Microsoft Office Viewers or Converters
Note: Typing your letter of interest would be best. However, a hand written letter would be better than not submitting one when it is requested.
Paragraph 1: Why are you writing? Mention how you found out about the position (what source did you find the job) in the first paragraph. You may also indicate specific information about the vacancy such as; the job title, requisition number, department, etc.
Paragraph 2: Why should they hire you? And why do you want to work for them? Identify your unique strengths and attributes that could benefit this position. Sell yourself! You could use this opportunity to specify any experience or education you have that the department advertised.
If a department is asking for experience in a specific area that you are lacking but have been educated in that area, mention your education. Turn a negative into a positive.
Paragraph 3: You could include a third paragraph if there is additional information, which has not been mentioned on your resume or needs to be described in detail (i.e. your cooperative education experience or gaps in your employment history). This paragraph is optional.
Paragraph 4: The close. Ask for an interview. Also invite them to contact you and give them a phone number where you can be reached. You may also thank them for their time or consideration.
Remember that your letter of interest will be a reflection of you. You may be specific about your experience and education that the department is asking, but your letter should not be repetitious of your resume.
Since it is recommended that your letter of interest be typed, if you do not have access to a typewriter or computer, you may use this equipment at the Manhattan Job Service Center. Their phone number is (785) 776-8884 and they are located at 6th and Humboldt, Manhattan, KS. You must make an appointment to use their equipment.
How you come across during an interview could be just as important as your experience and job talents.
Note: Position descriptions are on file with our office for your review. You may also access our web site to view our vacancy list and position description at http://www.ksu.edu/hr/employment/vac.html. To view a position description on our web site, click on the position number.
Afterwards, think over how the interview went. Did you represent yourself and your skills sufficiently? Did you ask all the questions you wanted to ask? What might you do differently in the future? Write a thank you letter.
If you are not offered the position, ask the interviewer why. Were you lacking something they needed? This may be useful for future interviews.
It is recommended that you follow up your interview with a brief thank you letter. Employers like a conscientious employee, and by sending a thank you letter you are showing that you know proper business etiquette and appreciate the opportunity they have extended to you.
Recognition goes to: Cover Letter Writing Tips University of Missouri- Columbia
USM Writing a Cover Letter http://www.usm.maine.edu/csce/STUDENTS/Workshops/ResumeWriting.htm
Resume Writing Center-Cover and Thank You Letters
Kansas Department of Human Resources-Tips for Finding the Right Job!