IT Help Desk at (785) 532-7722 or email@example.com
On-line entry will be limited to one pay period at a time to avoid confusion. The first Monday of each pay period the eTime Document (on-line entry page) for the prior pay period will close at 5:00 p.m. and the eTime Document for the current pay period will open at 5:01 p.m.
Pay Periods/Pay Dates: http://www.k-state.edu/hr/paydates.html
Pay Period: 6/10/12 - 6/23/12
Time Entry Page Opens: Monday, 6/11/12, 5:01 p.m.
Time Entry Page Closes: Monday, 6/25/12, 5:00 p.m.
Pay Period: 6/24/12 - 7/7/12
Time Entry Page Opens: Monday, 6/25/12, 5:01 p.m.
Time Entry Page Closes: Monday, 7/9/12, 5:00 p.m.
Pay Period: 8/5/12 - 8/18/12
Time Entry Page Opens: Monday, 8/6/12, 5:01 p.m.
Time Entry Page Closes: Monday, 8/20/12, 5:00 p.m.
eTime Entry page via Employee Self Service/HRIS replaces the hard copy time document and allows hours worked to be recorded on-line each day, week, or pay period. After recording hours worked, select the Save for Later or Submit for Approval button.
Save for Later: Saves the recorded hours and allows user further access to add and/or update hours. This button does not forward hours to supervisor/approver for approval.
Submit for Approval: This button saves the hours recorded and forwards hours for approval. Once Submit for Approval has been selected, hours cannot be changed within this page.
After Submit for Approval has been selected, the supervisor and the employee will be notified via e-mail from HRIS. The supervisor is responsible for approving or rejecting the recorded hours.
Approved hours will be forwarded to payroll for processing and the employee and supervisor will be notified via e-mail from HRIS.
Rejected hours will reactivate the employee.s eTime Document for correction and the employee and supervisor will be notified via e-mail from HRIS. The employee is responsible for making the adjustment quickly and resubmitting for approval prior to the deadline for a timely paycheck.
Those who miss the deadline for entering hours for the current pay period will need to contact their supervisor and/or department personnel specialist for instructions.
For those who have multiple positions, a page with all available positions will appear. Select the appropriate position and record hours. If multiple positions should be present and only one position appears, please contact your supervisor or department personnel specialist for instructions.
Earn types are used to designate the type of hours recorded. Earn Type, Regular Hours, will automatically display on the page. Earn Type, Overtime Hours, may be added when appropriate.
Regular Hours: Used to record the first 40 hours worked each week.
|Minutes Worked||Hours Recorded|
If you work 4 hours plus 5 minutes ... record 4.00.
If you work 4 hours plus 20 minutes ... record 4.25.
If you work 4 hours plus 27 minutes ... record 4.50.
If you work 4 hours plus 45 minutes ... record 4.75.
Overtime Hours: Used to record any hours worked that exceed 40 hours for the work week. Always secure prior approval from your supervisor before working any hours that exceed 40 hours for the week. To add a row for overtime hours, select the " + " button on the right side of the page.
Overtime compensation is 1.5 times hourly wage for all hours over 40.
Previous pay periods may be viewed by accessing the drop down edit box at the top of the page.
Edits have been built-in to prevent errors. The following messages appear when
Please contact your supervisor and/or department personnel specialist if you have questions regarding this process.