Current Employees

Need to change something?

Find out what you can do and see in Employee Self Service
Check out our forms

Time Off
calendar with day circled

Paid Holidays
Leave Programs
Request leave from your supervisor:  salaried or hourly 


Health insurance
Retirement Plans
Benefits Summary

Pay Information

W-2 Information-How do I request a duplicate W-2?
How are my federal and state taxes figured?
Paycheck Calculator (Excel) or Paycheck Calculator (

Work-Life Balance
Work life scale

I just got married or had a baby, what do I need to do in HR?
Work Life Balance

Learning and Development
puzzle pieces

Training Events
Training Catalog

Business Travel

Business Travel Card
Division of Financial Services-Travel Information

Employee Resources

University Handbook
University Support Staff Handbook (pdf)
Dispute Resolution
Policy and Procedures Manual
Academic Resources

Other Topics

Leaving the University
How do I change my address?
Statement of Substantial Interest

HRIS Employee Self Service
Job Opportunities
Pay Dates

What's Happening in HR

State Employee Health Plan Changes for 2015

Summary of Changes for Plan Year 2015

For more information see the State Employee Health Plan website.

Consent to Receive Your W-2 Form Electronically

The State of Kansas offers all State of Kansas employees the opportunity to consent, view, and print their W-2 form electronically through the State of Kansas Employee Self Service. For employees who have not yet consented, log on to the State of Kansas Employee Self Service web site and consent to receive your W-2 electronically. Employees are encouraged to review the electronic W-2 flyer (pdf) for information on how to consent and access W-2 information online. Note, as a State of Kansas employees you must access the State of Kansas web site. The electronic W-2 forms are not accessible through KSU HRIS Employee Self Service.

Currently W-2s for 2008-2013 are available on-line. W-2s for 2014 will be available early in January, 2015. Printed W-2s, for employees who do not consent to receive their information electronically, will be mailed in late January, 2015.

For employees who already consented this year or the previous year, no action is required. Reminder, employees who consent to receive their W-2 form electronically will not receive a paper W-2 form.

Terminated employees can consent and receive their W-2 form electronically up to 18 months after their termination date.

See the Frequently Asked Questions (pdf) for more information. If you have any questions, please contact your department HR liaison.