The type, length, and circumstances for performance reviews for classified employees vary; however, the Performance Management Process is to be used in all instances. There are three categories of performance reviews, each with unique characteristics: a) probationary, b) annual, and c) special reviews.
The probationary period is a test of an employee's ability to meet expectations. Recommendations to enhance employee's performance should reflect the skills to be demonstrated, the training to be completed, and the knowledge to be acquired during the probation. One or more feedback sessions should be conducted during the probation period. Prior to the expiration of each employee's probationary period, a performance review shall be completed and submitted to the Division of Human Resources. Failure to notify the employee of the rating or an approved extension by the end of any probationary period shall mean that the employee has been granted permanent status. A request for any extension must also be submitted to the Associate Vice President, Division of Human Resources prior to the end of the probationary period.
When a probationary employee is on leave, with or without pay, for 30 consecutive calendar days or more, the probationary period will be adjusted to the extent of the leave. Temporary employees do not serve a probationary period; nor do those who are rehired following a lay off. There are circumstances that require a probationary period and review.
Refer to 4080.070 for additional information on these circumstances.
Annual reviews are required for each regular classified employee. Annual reviews are due between October 1 and December 23. It is the department's responsibility to ensure that performance reviews are submitted to the Division of Human Resources prior to December 31 each year.
A special review may be made at any time to gauge the level of performance or to improve that performance. When appropriate, a special review may be conducted to increase a rating from "Unsatisfactory" to a higher rating, thus making an employee eligible for a promotion. A special review will not change the annual review due date. The employee's annual review will always be due between October 1 and December 23 each year.
Performance review appeals are explained in the PPM 4080.100 Performance Review Appeals