- Position Description DA-281-2 (Special)
- The official description of an individual classified position
or job. The position description is the primary data collection
document designed to gather information about the specific assignments
and characteristics of a single position. It forms the basis
for allocation and reclassification decisions and is also used
to document information for purposes of employee selection, essential
function determinations and the Fair Labor Standards Act. Every
classified regular position must have an approved position description
on file with Compensation and Classification, Division of Human
Resources. See PPM
4210 for assistance on completing this document.
- Position Description
for Unclassified Professionals PER-23
- This form is to be completed for all unclassified professionals
(not faculty) and is used to determine the overtime status (exempt/nonexempt)
- Specific duties and responsibilities assigned to and performed
by an individual.
- State Specifications
for Civil Service Classifications (the "Specs")
- The State’s official outline of a particular classification
that indicates the title, job code and pay grade of a class;
a generalized description of the work performed; and the minimum
qualifications required to perform that work. These descriptions
are guidelines for classification and are not to be used as task
statements on position descriptions.
- Minimum Requirements
- The minimum amount of education and/or experience required for
a class or position as determined by the State of Kansas and
that appear in the State Specifications for Civil Service Classifications.
- The process of adding a position to the budget as the first
step in creating a position. After FTE (% of time) and funding
have been identified or approved by the Budget Office, a position number is
generated listing the requested classification, pay grade, and
other particulars of the position as the final step in the budget
process. This creates a "shell" of a position in preparation
for use. Although it is considered budgeted, it is also considered
unallocated at this point. The position is not approved for use
until the allocation review process is complete.
- Full-time Equivalent (FTE)
- The term FTE refers to the percentage of time and the amount
of that percent budgeted for a particular position. A full-time
position is budget at 1.0 (100%).
- The review process of a newly budgeted position to confirm
or reassign the requested position to the appropriate classification.
When the approval process is complete, the position is considered
established and ready for use. See Procedures for Allocation and Reclassification Requests.
- Reassignment of a position to a more appropriate classification
when duties and responsibilities have changed either in kind
or level. See Procedures for Allocation and Reclassification Requests.
- Update (of Position Description)
- Position Descriptions are often updated when new tasks are
added or there are changes in schedule, supervision or other
modifications, that will be a permanent part of the position
but that do not change the classification. The revised position
description is considered an "update" but will be fully
reviewed nonetheless to ensure the classification is still correct.
- Physical Requirements
- Those movements and requirements that are an essential part
of the position, such as transporting supplies and equipment,
sitting or standing for long periods of time, and so on.
- Policy and Procedures Manual (PPM)
- Compensation and Classification has two PPMs specific to this
unit: PPM 4210, Position Management,
and PPM 4220, Fair Labor Standards
- Supervisory Roles
- Lead worker: Has responsibilities for assigning
work to classified employees and training new employees. A lead
worker participates in the work being done and contributes to
the evaluation of those led.
Supervisor: Hires and recommends disciplinary action and
evaluates employee performance. Schedules and approves time off work.
Manager: Supervises other supervisors or managers. Develops
and implements policies and procedures as part of their supervisory role.
Plans and allocates the resources of people, time and money.