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Kansas State University

Common Misconceptions of the Audit Process

  • Myth: The reclassification process is a method to acknowledge an employee exceptional service or longevity by providing them a salary increase. Fact: Reclassifications are based on the characteristics of the position, not the characteristics of the employee. The review process is in no way a reflection of the employee
  • Myth: Reclassifications are commonly referred to as "Promotions." Fact: Promotions are employee based, not position based, and are attained through competing for vacant positions. While some reclassifications result in a salary increase for an individual, this is not a promotion. It is a reclassification of the position which was based on the characteristics of the position, not of the employee.
  • Myth: The employee has taken on new duties; therefore, the position should be reclassified. Fact: New duties may or may not change the classification of the position. Additional duties that are similar to duties already being performed add to the volume of the work and don't necessarily reflect a change in the classification. If the duties are truly different, they may still fall within the current classification of the position.
  • Myth: The examples of work listed on the State Specifications match those being performed by the employee. Fact: The examples of work are only one component of the State specifications and the state specifications are only one factor in the total analysis. Positions are classified based on the complete analysis. Additionally, in many positions there are some duties that fall into another, or higher, classification. An example would be positions where computer support for the office is required. This does not make the position a computer specialist; rather, it adds to the uniqueness of that particular position.
  • Myth: There is a position(s) on campus that has the same duties as the position submitted and therefore should be the same classification title. Fact: Though it is tempting to draw comparisons, only a total analysis can confirm the differences or similarities between one position and another. Likewise, there will always exist differences between positions that are nonetheless classified the same. There will also be some variation in levels of responsibilities between positions that are classified the same. These differences contribute to each position not necessarily to a unique classification.