The program provides an employee award and recognition system authorized by K.S.A. 75-37, 105. The program is designed to recognize an employee's contribution to the objectives of Kansas State University through excellence in performance and service.
Employees of the Year are selected based on either:
The award should indicate achievement well beyond the norm. In general, the minimum required level of achievement should not be so high as to be unattainable by employees who are generally recognized as performing in an outstanding manner, nor so low that the award looses significance by being easily attainable.
All classified benefits eligible regular, full or part time employees are eligible.
This award is limited to those employees who are recognized as Employees of the Year at the Classified Employee Recognition Ceremony in the spring.
Each fiscal year departments may select one employee for the award or two employees, as co-recipients, may be selected for the award.
Departments may provide a monetary award to an employee or co-recipients not to exceed $300 (net of taxes) individually, under this program during a fiscal year. The award will be paid using department funds or foundation funds.
All monetary awards must meet the conditions for a discretionary bonus set out in 29 C.F.R. 778.211. The monetary award must meet each of the following conditions in order to qualify as a discretionary bonus:
In effect, discretionary awards are not anticipated or expected by an employee. For example, if an employee knows that an award will be given if he or she does "x, y, and z", the award becomes nondiscretionary. This type of award is not allowed under the state guidelines.
Monetary awards must be paid through the payroll system and included in taxable gross income, and are subject to all applicable taxes and employer contributions. These include federal and state withholding taxes, OASDI, Medicare, Unemployment Compensation Insurance, Workers Compensation Insurance, and State Leave Assessment. Monetary awards are not subject to deductions under the Kansas Public Employees Retirement System (KPERS).
The maximum allowable amount is $300 (net of taxes) per individual per fiscal year. The request for payment to the chosen Departmental Employee of the Year shall be submitted to HR-Payroll&Employee Data on PER-7 (pdf). Do not submit these awards on the Add Pay form. The suggested time frame should be in conjunction with the classified awards and recognition program.
The earnings code for monetary awards will be: