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Kansas State University

Benefits Administration
Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277 (Phone)
785-532-7693 (Benefits fax)
785-532-6095 (HR fax)
8 a.m. - 5 p.m.(CST)
Contact benefits@ksu.edu

Personnel Specialist Timelines Guidance

Benefits Enrollment-Change-Notification Timelines

PROGRAMTIMELINE
Kansas Public Employees RetirementParticipation after one year waiting period. Participation is mandatory. Waiver of one year waiting period available if:
  1. employee currently enrolled in KPERS; or
  2. employee previously enrolled in KPERS with a current active contract.
Division of Human Resources notifies employee of KPERS start date and completion of KPERS-1 form (Member Status Report).
Kansas Board of Regents (KBOR)Participation after one year waiting period. Participation is mandatory. Waiver of one year waiting period available if:
  1. employee participated at least one year (365 days) within the last five years at another United States institution of higher education; or
  2. employee participated at least one year (365 days) within the last five years in a State of Kansas retirement plan (e.g. KPERS).
Employee has 90 calendar days from HIRE date to provide documentation of prior participation in a qualifying retirement plan. Enrollment effective upon acceptance of documentation and election of retirement plan provider. Division of Human Resources notifies employee of KBOR start date.
Group Health Insurance (GHI) EnrollmentParticipation is optional. If enrolling or not enrolling, employee must complete a State of Kansas Health Plan Enrollment Form within 31calendar days of HIRE date making their selection. Submit State of Kansas Health Plan Enrollment Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificate).
Group Health Insurance (GHI) ChangesAny qualifying mid-year events must be elected within 31calendar days of the event. Submit State of Kansas Health Plan Change Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificates).
KanElect Flexible Spending Account (FSA) EnrollmentParticipation is optional. If enrolling, employee must complete a KanElect Flexible Spending Account Enrollment and Change Form within 31calendar days of HIRE date making their selection.
KanElect Flexible Spending Account (FSA) ChangesAny qualifying mid-year events must be elected within 31 calendar days of the event. Submit KanElect Flexible Spending Account Enrollment and Change Form to Division of Human Resources. May require supporting documentation (e.g. marriage or birth certificates).
Basic Term Life Insurance (150%)Submit KPERS-7/99 (Designation of Beneficiary) immediately upon appointment.
KPERS Optional Group Term Life Insurance (OGLI)Participation is optional. Enrollment may be selected any time; however, employee guaranteed coverage of up to $50,000 if selected within 30 calendar days of HIRE date. Later enrollments or amounts over $50,000 require underwriter approval.
Teachers and Employees Association (TEA) Term Life InsuranceParticipation is optional. Enrollment may be selected any time; however, employee guaranteed coverage of up to $50,000 if selected within 31 days of HIRE date. Later enrollments or amounts over $50,000 require underwriter approval.
Workers’ Compensation ProgramInitial notification (by telephone or e-mail) of injury or accident made to the Division of Human Resources as soon as possible. Submit Accident/Injury Report (PER-17) within 3 business days of injury or accident. Medical updates submitted to the Division of Human Resources as soon as possible. Advise (by telephone or e-mail) the Division of Human Resources immediately when employee returns to work if absent one full shift or more.