Payroll and Employee Data
Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

• HR Home
• Directions to HR
• Site Map

• Leave
  Reporting
• Non-Resident Alien
  Employment
• Paychecks &
  Payments
• Payroll
  Funding
• Procedures
• Tax
  Information
• Transaction
  Guidelines

1. K-State Home >
2. Division of Human Resources >
3. Payroll & Employee Data >
4. Transaction Guidelines >
5. Summer Transaction Guidelines >
6. Summer School Appt

PPM Chapters:

• Completing Appointment Form, 4650.090
• Summer School and Summer Appointments - Unclassified 4650.050
• Unclassified Employee Personnel Actions, 4650

Related Codes

• Action/Reason Codes (Classified & Unclassified)
• Address, County & Degree Abbreviations
• Holiday and Work Schedules
• Transaction Scenarios (Unclassified)

Related Reports

• Funding Reports
• Summer School Reports

Related Guidelines

• Unclassified Appointments
• Unclassified Changes
• Unclassifed Separations

Related Instructions

• Maintain Funding
• Maintain Time & Leave

Superseding Transactions

If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.

Questions

Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Cindy Sicard, Division of Human Resources, 532-6277.

Summer School Appointments

(teaching appointment for summer school courses)

• Individual colleges are responsible for keying summer school information directly into HRIS through special summer school pages. HR staff will then access that information and key it into HRIS job data each pay period.
• The only time a paper transaction is required for summer school appointments is if: (1) summer school has been finalized (frozen) in HRIS and no further updates are allowed; or (2) the employee is a new hire or rehire with a break in service.
• A "9-Month Unclassified Summer Transactions PER-45" form should be completed for those summer school appointments not entered by the deadline. For new hires or rehires with a break in service, submit an Appointment Form (PER-38) with supporting documents. All forms are available on the HR web site at: http://www.ksu.edu/hr/forms/
• Unclassified 9-month benefit eligible employees will be assigned to employment record #10 in HRIS for summer school appointments.
• Please use a temporary non-budgeted position number for this appointment. This number should be different than the position number the employee is assigned during the academic year. You may re-use the temporary position numbers created in previous summers for record 10's or you may ask that a new non-budgeted position be created, if one is not available.
• To determine the summer school positions available, please run your "Position Funding by Department Report" in HRIS with an "as of date" from the previous summer--for example this year (2012) use July 1, 2011. Your dean's office may also run the summer position report using the following path in HRIS — Workforce Administration>Job Information>Summer School>Summer School Reports>Summer School Positions. This should provide the positions to be re-used for summer appointments.
• Departments are responsible for reporting time and leave (turning on the "Okay to Process" checkbox) in HRIS for employees hired to summer school appointments.
• Funding for summer school appointments is the responsibility of the dean's office.

Summer School 2012 Dates

Session	Session Dates	Pay Periods	Pay Dates
Session I 6 week course	May 21 - June 29	May 13- June 23	June 8, 22 and July 6
Session II Main 8 week course	June 4 - July 27	May 27 - July 21	June 22 July 6, 20 August 3
Session III 6 week course	July 2 - August 10	June 24 - August 4	July 20 August 3, 17
May Intersession	May 14 - June 1	May 13 - June 9	June 8, 22