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Human Capital Services

Position Description Form

Fill out the

  • PER-1 for University Support Staff and Unclassified Professional Staff (doc)

  • PER-1 for University Support Staff and Unclassified Professional Staff (docx)

Instructions for Completing PER-1 Position Description

  •  Position number (required before sending to HCS) (New position numbers are obtained through the Budget Office)
  •  Office contact person(s) – list who should receive the completed form. And who could answer questions about this. (may be more than one name and phone number)
  • Check the physical location of this position
  • Please send completed and signed form to hrcomp@ksu.edu
Part I – Reason for Action
  • Is this a new proposed USS position or an existing one?
  • Is this a new proposed Unclassified position or an existing one?

Place an 'X' by all that apply - Why is this PD being submitted

Part II – Position Information
  • Fill in what is currently in HRIS
  • Current Job Title/Code
  • Proposed Job Title/Code
  • Type of Appointment - Full Time/Part Time
  • Term (ending date)
  • If USS Limited Term, fill in ending date
  • 9 month or 12 month
  • Supervisory position (check if yes)
  • Current FLSA – Exempt or Non-Exempt
  • Scheduled work hours and days of week
Part III – Job Responsibilities
  • Identify tasks to be done
  • Group tasks into job clusters
  • Assign percentages to clusters
  • Determine if tasks are essential or marginal
  • Identify essential job functions:
    • Deemed to be essential by the ADA if:
      • The reason the position exists is to perform that function
      • The number of employees available to perform that function is limited
      • Because the function is highly specialized so that the employee hired into the position is hired for his/her expertise in that particular function.
  • Language:
    • Use clear, concise and focused statements to describe the tasks.
    • Avoid flowery, unnecessary and confusing words that detract from the purpose of the task.
    • Don't assume the reader understands the job, the "office jargon" and/or the abbreviations commonly used by your department/college.
    • Describe the task using action verbs to tell the reader what is done, how it is done and with what tools, and for what purpose.
  • Sample Task Statement:
    • Poor: Processes Food
    • Better: Processes food in order to fill a salad bar by cutting, grating or slicing vegetables.
    • Best: Cuts, grates and slices vegetables in order to fill a salad bar by using various kitchen knives, food processing equipment and hand-held graters and slicers.
Part IV – Organizational Information – Please include an org chart!

Write a simple statement of why this position exists. If requesting to reclassify, describe why new duties or reassignment of work is occurring.

  • What will comprise the major percentage of the duties
  • Does not include miscellaneous duties
List the supervisor of this position (name and position number)
Is this position a:
  • Lead Worker performs essentially the same work as other employees but responsibility may also include training and reviewing work - does not evaluate.
  • Supervisor involves training, scheduling, and reviewing work of employees -makes recommendations for hiring and disciplinary actions – conducts evaluations. (KSU Supervisory training required.)
Independence and Decision Making
  • How much latitude is employee allowed in completing work?
  • What kinds of instructions, methods and guidelines are given to employee?
  • What decisions are employee authorized to make?
  • How much supervisory oversight does the employee routinely have?
Part V – General Information
  • Include any information not already covered i.e. on-call, standby, inclement weather, essential position, special schedule, etc.
Part VI – Qualifications
  • Required Education
  • Required Experience (USS – use minimum requirements as stated in the state of Kansas class specifications)
  • List any licenses, registrations or certifications that are required to perform the essential functions of the job.
    • LPN License, Veterinary Technician Certification, Intro to Supervision Training
      • Upon hire
      • Within X months of hire
  • Describe the physical requirements of the job as they relate to essential functions.
  • List equipment used
  • List preferred special knowledge, skills and abilities.
  • List preferred education or experience that may be used to screen applicants.

This rule allows for hiring individuals based on race, sex, age and national origin – an exception to Title VII. Rarely Used! Example: Male models to show designer men's suits.

List Salary, Range or Grade

Part VII - Signatures – Employee (if filled)

Supervisor, Administrator/Dean, and optionally Department Head (and dates)

Part VIII – Reserved for Human Capital Services

Form may be signed, scanned and emailed to HRComp@ksu.edu.