Departmental Employee of the Year Award & Recognition Program Monetary Award Payment Form (PER-7)
Fill out the Award Form (pdf)
To be eligible for a monetary award, recipient(s) must be university support staff, in a benefit eligible position, and working full-time or part-time on a regular appointment.
Monetary awards must be paid through the payroll system and included in taxable gross income, and are subject to all applicable taxes and employer contributions. These include federal and state withholding taxes, OASDI, Medicare, Unemployment Compensation Insurance, Workers Compensation Insurance, and State Leave Assessment. Monetary awards are not subject to deductions under the Kansas Public Employees Retirement System (KPERS).
The maximum allowable amount is $300 (net of taxes) per recipient, per fiscal year. The monetary award will be distributed in the same manner as the recipient's regular pay (i.e., direct deposit or paycard).
The monetary award payment must be paid using department or foundation funds. It will be processed through the payroll system on an off-cycle payroll using an identifier earnings code of ‘DAA’ (Distinguished Accomplishment Award).
Requesting Department – The department or business unit requesting the monetary award payment.
Date – The effective date of the request (i.e., today’s date).
Individual – Mark this box if the monetary award payment is for an individual recipient
Co-recipient – Mark this box if the monetary award payment is co-recipients (two individuals). When this box is marked, a monetary award payment request form must be completed for each recipient and submitted together to Human Resources, Payroll & Employee Data.
The information below pertains to the recipient’s regular appointment.
Name – Name of recipient receiving the monetary award payment
Emplid – Recipient’s employee id number (required)
Rec # - Employment record number of recipient’s job record (required)
Department ID – Department number of the recipient (required)
Department Name – Name of recipient’s department (required)
Position # - Position number of recipient (required)
Position Pool – Position pool id, if applicable
Net Amount – Maximum allowable amount is $300 (net of taxes) per recipient, per fiscal year. The monetary award payment will be distributed in the same manner as the recipient’s regular pay (i.e., mailed check or direct deposit). The monetary award is subject to all applicable taxes and employer contributions. These include federal and state withholding taxes, OASDI, Medicare, unemployment compensation insurance, workers compensation insurance, and state leave
assessment. Award is not subject to deductions under KPERS (Kansas Public Employees Retirement System).
Request Date – Request date of the check (this is not a guaranteed check date). The suggested time frame for the monetary award payment should be submitted in conjunction with the university support staff awards and recognition ceremony.
Funding information – Departments must complete funding information. Human Resources will update HRIS payroll funding table as specified on the form prior to processing the monetary award payment. The monetary award payment must be paid using departmental or foundation funds. When using foundation funds, the check must be made payable to “Kansas State University” and deposited into the department funds. Payment from grant monies is not allowed.
Signature Authorization – Signature of the department or business unit head is required.
Submit the PER-7 to Human Resources, Payroll & Employee Data.