February 23, 2004

Dr., Provost
Kansas State University

Dean
College of
Kansas State University

Dr., Chair
Department of
Kansas State University

Dear Dr.,

On February 13, 2004, I received a request from _________ for a hearing by the General Grievance Board based on the General Grievance Board Policy and Hearing Procedures found in Appendix G of the University Handbook (see attached).

After reviewing ________’s letter, I have determined his request falls within the jurisdiction of the University Grievance Board as outlined in Section C3 of Appendix G of the University Handbook. I will initiate the grievance process as of February 24, 2004, and am sending each of you a copy of Dr. __________’s letter.

By March 9, 2004, please provide for the grievant and me the items specified in paragraph G2d of the hearing procedures of the KSU University Handbook. These items include:

1. A list of all documents to be introduced at the hearing
2. Witnesses to be called
3. Documents requested from the grievant, if any
4. The name of an attorney, if you are to have an attorney (note that G1g of the hearing procedures states that an attorney may advise, but not participate in the proceedings). If the grievant chooses not to be accompanied by an attorney, an attorney also will not accompany the respondents
5. A written response to the allegations contained in the grievance

By March 15, 2004, please provide for the grievant and me a copy of all documents to be introduced at the hearing as specified in Appendix G2e of the hearing procedures of the KSU University Handbook.

Each of the items listed above should be clearly marked as exhibit R1, R2, etc. This facilitates copying and finding the appropriate documentation during the hearing.

Paragraph 2g of the hearing procedures, states that the hearing should begin within 35 workdays of the acceptance of the grievance. This requires that the hearing must begin no later than April 13, 2004. Please indicate on the attached form the days and hours that you cannot participate in a hearing and send your response to me by Monday, March 1, 2004, or earlier if possible.

A request for similar documents has been made to Dr. ________ . A copy of that letter is attached.

Sincerely,

Chair, University Grievance Board

Enclosures: General Grievance Board Policy and Hearing Procedures
Letter from grievant
Copy of grievant’s request
Time and Date Form