Travel Grant Application Instructions

The Kansas State University Graduate Student Council awards travel grants to graduate students in the form of monetary compensation for expenses incurred while representing K-State in an official, non-recruiting capacity. Awarding of money is based on total expected travel expenses, accuracy and completion of the online application form, membership in a student group registered with GSC, and previous awards received from GSC. Please note, it is GSC policy that no student should receive more than $300 in awards during one fiscal year (July 1st - June 30th) and that no student should receive more than $150 for any single travel period. While this policy limits the amount of aid each student can receive, it allows GSC to help fund a greater number of students. Following are the three travel periods and their respective application deadlines:

Fall

July 1st -- October 31st

DEADLINE: April 15th, 5:00 pm CST

Winter

November 1st -- February 28th

DEADLINE: September 15th, 5:00 pm CST

Spring

March 1st -- June 30th

DEADLINE: February 1st, 5:00 pm CST

"Students can not receive GSC Travel Grant funds and SGA funds for the same trip."

In order to be compensated for travel during any one travel period, an application must be submitted before 5:00 pm on the date listed for that period (see above). Students traveling over an interval of time that falls within two travel periods must apply for the travel period of the Travel Begin Date -- that is, the earlier of the two. Therefore, a student who will travel from June 30th to July 10th must submit an application by 5:00 pm on February 1st according to the periods defined above. Travel funds will be incumbered for the time period in which travel began.

Please fill out the application form in its entirety except where unneccessary (for instance, after selecting your department from the dropdown list, it is unneccessary to fill in the line immediately below it). Please also remember that the information entered here must be your own and accurate to the best of your knowledge. Any indication of plagiarism or fraudulence may automatically disqualify you from receipt of this or any future money awards distributed by the Graduate Student Council.

Please send any questions or comments to egsc@ksu.edu.

To fill out an online travel grant secure application form, CLICK HERE.

CLICK HERE for Office of Student Activities and Services (OSAS) Travel Reimbursement Form to be completed upon return from travel (external link).

Along with this form you should also attach the original receipts of your
airline ticket, rented car, hotel stay, food expenses, etc.. whose
amount should exceed your travel grant amount.

Submit the reimbursement form along with original receipts to Lori
Gilmore (lgilmore@ksu.edu, 532-6541) in the Office of Student
Activities and Services.

CLICK HERE for the Kansas Travel Administrators guidelines for reimbursement (external link).