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Graduate Course and Curriculum

New Graduate Programs and Certificates

The Graduate School strongly suggests that faculty proposing a new graduate degree program or certificate meet with the Associate Dean of the Graduate School during the early stages of the proposal development, prior to submitting your proposal to the Graduate Council for approval.  This meeting will help align the proposers with the required documents and procedures as well as to help identify any potential issues.  This is especially important for interdisciplinary programs and certificates, as that process involves additional steps not outlined below. 

Prior to submitting proposals to the Graduate School:
  1. Proposing Faculty meet with Dean of the Graduate School
  2. Department Curriculum review committee or proposing faculty develop proposal
  3. Department Curriculum committee votes
  4. Department faculty votes
  5. College curriculum committee votes
  6. College Faculty votes, notification sent to the College Dean's office
New Program and Certificate* Approval Process
  1. Proposal submitted to the Graduate School
  2. Graduate Council Assessment and Review Committee review and approval
  3. Graduate Council Academic Affairs Committee  review and approval
  4. Graduate Council review and approval
  5. Faculty Senate Academic Affairs Committee review and approval
  6. Faculty Senate Executive Committee to schedule consideration by Faculty Senate
  7. Faculty Senate review and approval
  8. Provost prepares the memo to send to Board of Regents (BOR)
  9. Materials submitted to the BOR Council of Chief Academic Officers (COCAO), Note: New Program Proposals must be submitted 4 weeks prior to the next COCAO meeting for review and processing purposes.
  10. COCAO Reading One
  11. COCAO Reading Two if the vote from COCAO is unanimous, then it goes to COP the same day for a vote, if it is not unanimous it goes to COP the following month.
  12. BOR Council of Presidents (COP) vote
  13. Board of Regents (BOR) vote

*New Graduate Certificates are complete once they have been approved by Faculty Senate and the Provost has been notified.

                   2017-2018 New Program and Certificate Proposal Timeline
                                           (dates are subject to change)

Step

Timeline of submission dates for each step (follow vertically)

Graduate School

Sept 10, 2017

Oct 10,
2017

Nov 10, 2017

Jan 10, 2018

Feb 10,
2018

March 10, 2018

April 10, 2018

Assessment and Review

Sept 19, 2017

Oct 17,
2017

Nov 21, 2017

Jan 23, 2018

Feb 20,
2018

March 13, 2018

April 17, 2018

Academic Affairs

Sept 26, 2017

Oct 24,
2017

Nov 28, 2017

Jan 30, 2018

Feb 27,
2018

March 27, 2018

April 24, 2018

Graduate Council

Oct 3,
2017

Nov 7,
2017

Dec 5,
2017

Feb 6, 2018

March 6, 2018

April 3,
2018

May 1,
2018

Faculty Senate Academic Affairs

Oct 17,
2017

Nov 21,
2017

Dec 19, 2017
or
Jan 30, 2018

Feb 20, 2018

March 20, 2018

April 17, 2018

May 22, 2018

Faculty Senate Executive Committee

Oct 31,
2017

Nov 28,
2017

Jan 30, 2018

Feb 27, 2018

March 27, 2018

April 24, 2018

May 29, 2018

Faculty Senate

Nov 14,
2017

Dec 12,
2017

Feb 13, 2018

March 13, 2018

April 10, 2018

May 8,
2018

June 12, 2018

Provost office

Nov 16,
2017

Dec 14,
2017

Feb 15, 2018

March 15, 2018

April 12, 2018

May 10, 2018

June 14, 2018

COCAO

Nov 29,
2017

 Dec 27, 
2017
 Feb 28, 
2018
 March 28,
2018
May 23,
2018
 June 27,
2018
 Aug 
2018

COCAO Reading 1

 Dec 20,
2017
Jan 17,
2018
March 13,
2018
May 16,
2018
 June 20,
2018
 Aug 
2018
Sept
2018

COCAO Reading 2

Jan 17,
2018
 Feb 14,
2018
May 16,
2018 
 June 20,
2018 
Aug 
2018 
Sept
2018 
Oct
2018

COP

Jan 17,
2018
or
 Feb 14,
2018
 Feb 14,
2018
or
March 13, 2018
May 16,
2018
or
June 20,
2018
June 20,
2018
or
Aug
2018
Aug
2018
or
Sept
2018
Sept
2018
or
Oct
2018
Oct 
2018
or
Nov
2018

BOR

Feb 14-15,
2018
or
March 13-14, 2018 
March 13-14,
2018
or
May 16-17,
2018
June 20-21,
2018
or
Aug 2018
Aug 2018
or
Sept 2018
Sept 2018
or
Oct 2018
 Oct 2018
or
Nov 2018
Nov 2018
or
Dec 2018

Helpful Links:

New Graduate Program Guidelines- Graduate Handbook Chapter 6, E.1

Office of the Registrar Course and Curriculum Approval 

Kansas Board of Regents New Degree Checklist: (PDF)

Kansas Board of Regents New Program Approval Policy and Guidelines

New Program Assessment template: (doc) (pdf) and Student Learning Outcome  Matrix A (doc)

New Certificate Program Template