Appendices - Word for Mac 2011
Appendices should be labeled in alphabetical sequence, for example, Appendix A, Appendix B, and so on. Use Heading 6 style for the main heading in appendices and Headings 7, 8, and 9 styles for subheadings within appendices.
Table and figure captions within appendices
If you add tables or figures in an appendix, Word uses a continuation of the chapter numbering scheme (5-1, 5-2, etc.) instead of the A-1, A-2, A-3 format that’s required. To correct this, follow the steps below.
The order in which these steps are completed is extremely sensitive. Start with the first figure/table in Appendix A and complete steps 1-5. Then go to the next figure/table. Repeat steps 4-5 for all tables/figures in all your appendices. Complete all steps in one operation – don’t stop until you’ve edited all captions, updated the List of Tables and List of Figures, and saved your file.
- Within your appendix, place your cursor at the beginning of the first figure or table caption to be revised.
- If the figure or caption number is not contained within a gray field, follow the steps described in the Captions for Figures and Tables.
- Press option/alt + F9 (hold down the option/alt key and press the F9 key). (Mac laptop: Hold down the fn and option/alt keys and press F9.) You should now see the field codes underlying the numbers. For example:
- Replace each “1” with a “6” as shown below. (This operation tells Word to apply the Heading 6 style, which is configured to use the A, B, C format when labeling figures and tables.)
- Hold down the control key and click in the STYLEREF field, then click Update Field in the displayed menu. Repeat this for the SEQ field.
- Repeat steps 4-5 for all figures and tables in all your appendices.
- Finally, press option/alt + F9 to turn off the field codes. (Mac laptop: fn + option/alt + F9.)
- After all appendix captions have been edited, update your List of Tables and/or List of Figures. See the Table of Contents, List of Figures, and List of Tables section.
- Save your file!