Accounts Payable
Kansas State University
220 Anderson Hall
Manhattan, KS 66506
785-532-6202
785-532-1305 fax

Substantiated Travel Reimbursement

Most travel expenses of international visitors are covered under KSU's accountable plan and reimbursement for these expenses are generally neither taxable nor reportable provided the expenses are substantiated with adequate documentation.

When reimbursing an international visitor for travel related expenses (airfare, lodging, meals), an ITIN is not needed.  Per diem (up to the state set rate) may be reimbursed to the international visitor as a nontaxable, nonreportable reimbursement provided the visitor is covered under KSU's accountable plan, up to the amount of expense the individual incurred (not to exceed the state set rate).  Any unused per diem should either be returned to KSU or should be treated as taxable compensation.